Open Source Strategy Forum New York

FAQ

General

What are the date(s) and time(s) for the event?

Open Source Strategy Forum New York will take place on November 9 and November 10, 2021. The Member Only Meeting will take place on November 9 from 1:00 – 5:00 PM.  OSSF will take place from 9:00 AM – 6:30 PM on November 10.

What time zone will the event be in?

The event will be held in the Eastern Time Zone.

Where do I pick up my name badge?

Make sure you bring your registration confirmation with you when you pick up your badge. Badge pick-up is located on the Lobby level of New World Stages.  Please check the schedule for registration times.

Name badges must be worn at all times and cannot be shared with other attendees.

What is the recommended attire?

Business casual attire is recommended.

Will all sessions be recorded or live streamed?

Keynote sessions will be live streamed and recorded.  Breakout sessions will only be recorded (not live streamed) and available on The Linux Foundation YouTube channel within 8 weeks of the event so they are freely accessible to anyone, anywhere.

How do I access a speaker’s slides after the conference?

Any session slides provided by speakers will be added to the event website as they are received. While we encourage all speakers to share their slides, there may be instances where slides are not made available.

Do I need to sign up for breakout sessions?

To help us gauge the popularity of sessions, make final room assignments, and prevent overcrowding, we are asking everyone to take a moment to build your personal schedule via Sched. The more participation we have among pre-event schedule builders, the less chance session rooms will be standing room only.

To get started, please head to the schedule site and sign-up or log in if you already have an account. After logging in, peruse the schedule and when you see a session you’re interested in, simply click on the white circle next to the title. This will automatically add the session to your own personal schedule.

Lastly, for easy access back to your schedule, bookmark or add the mobile agenda to your phone home screen with this link. Please note, selecting a session in Sched does not guarantee you a seat in a breakout session.

Is there a conference app?

Yes – visit the Brella Networking App page for more information.

Are there evening events at the conference?

Yes! They are a great way to build connections and network with fellow conference attendees. Please visit the Evening Events page for more information.

Can I bring a guest to the evening events?

Due to Health & Safety restrictions, non-registered attendees are not permitted at evening events or conference activities. For questions, please email events@linuxfoundation.org

What networking opportunities are available to conference attendees?

There will be a variety of networking opportunities you can participate in. Check out the Features & Add-on’s  Page to see all the planned activities.  Additionally, we will have a Networking App so you can connect with fellow attendees.

I have questions regarding Linux Foundation membership. Who should I contact?

For information regarding enterprise Linux Foundation membership, please email membership@linuxfoundation.org.   

For information on how to become an individual contributor, please visit https://www.linuxfoundation.org/membership/individual/.

Are there volunteer opportunities available?

At this time there are no volunteer options available at the event. Please contact events@linuxfoundation.org if you have questions.

Registration

How can I register for the event?

Information on registering can be found on our Register page.

What is the cost of the event?

Information on registering can be found on our Register page.

Can I register onsite?

Yes – Registration information and current onsite guidelines can be found on our Register page.

Registration hours will be announced shortly.

Where do I get my speaker access code?

You should have received a registration link in your acceptance email. If you did not, please email cfp@linuxfoundation.org for more details.

Where do I get my sponsor access code?

A registration link was shared in an email to your company’s sponsorship contact. Please speak to your company’s sponsorship contact if you need to register as a Sponsor. For further questions, please email events@linuxfoundation.org.

Are there media passes available?

If you are a member of the media interested in attending the conference and have not received a complimentary access code to attend, please contact our Director of Event Marketing, Kristin O’Connell, at koconnell@linuxfoundation.org.

Is there a discount for groups or attendees from non-profit organizations?

If you have a group of 5 or more people, you can receive a 10% discount on all passes. All pass types must be the same and all registrations must be processed under one group registration and paid for by the same credit card. To create a group, select “Add Another Person” at the bottom of the registration form. When 5 or more people are added, the 10% discount will be applied automatically. Please contact events@linuxfoundation.org for questions.

Professionals who work at a tax-exempt organization as defined by the IRS may receive a 20% discount on the applicable, full-event registration rate. Please email events@linuxfoundation.org for a discount code. This discount may not be combined with any additional discounts. Professions must submit proof of employment as a tax-exempt organization before receiving the discount.

Who can I contact about questions or problems regarding my registration?

Please email events@linuxfoundation.org for registration assistance.

What are the cancellation, refund, and substitution policies?

Our registration policies can be found on our Register page.

I can’t / don’t want to use my credit card for registration. What should I do?

If you are unable to pay by credit card, please email events@linuxfoundation.org with the conference name you are interested in attending and request to be invoiced for registration.

Are there scholarships available?

Yes! Please visit the Scholarships page for information on how to qualify and apply.

I need a visa letter to attend this event. How do I request one?

For information about visa invitation letters, or to request one, visit the Visa Letter Request page.

Is registration for Linux Foundation Events GDPR compliant?

Yes. If you would like to request that your data be removed from The Linux Foundation event registration system, please email gdpr@linuxfoundation.org.  If you have questions about GDPR, you can reach us at privacy@linuxfoundation.org.

Health & Safety

What are your Health & Safety Guidelines and Protocols for the event?

Information on current onsite health and safety protocols can be found on our Health & Safety page.

Sponsors

I have questions regarding exhibit sales and sponsorships. Who should I contact?

For information regarding event sponsorship, please email sponsorships@linuxfoundation.org.

Where can I get a copy of the exhibitor floor plan?

Sponsors may view the floorplan (once available) by accessing the sponsor portal. The final floor plan will be available to attendees onsite.

I am an exhibitor. Where can I find booth information and deadlines?

For information about your booth and deadlines, visit the sponsor portal page and log in using the credentials provided to you. If you have not received login credentials or can’t locate them, email events@linuxfoundation.org.

I am staffing a booth in the sponsor showcase but not attending any sessions. Do I need to register?

Everyone participating in the conference, including booth set-up, should be registered. Please speak to your company’s sponsorship contact if you need to register as a sponsor. For further questions, please email events@linuxfoundation.org.

Diversity & Inclusion

Will there be a nursing room at the conference?

Yes. For location information, please check with registration or information desk staff onsite. If you need a refrigerator, please email events@linuxfoundation.org prior to the conference to make arrangements.

Will child care be provided?

Due to local COVID restrictions, we, unfortunately, cannot offer child care services at this event. We can, however, provide a list of local childcare providers. We apologize for this disruption to our normal event plans. We will be making this service available as soon as we can for future events.

What is the policy on animals at the event?

Service animals are permitted.

Is the venue ADA accessible?

Yes. If you need assistance onsite locating an elevator or have other questions about accessibility, please speak to a member of the Linux Foundation Events Staff at any of the registration or information desks onsite. If you have a question prior to the event, please email events@linuxfoundation.org.

Where do I find information on scholarships and travel funding?

For information about or to request a scholarship or travel funding, visit the Scholarships page.

Venue & Travel

Will food and beverages be served? What will food service look like at the event?

Food and beverages will be available throughout the event; however, it may look different than previous years as we adhere to new safety measures set and/or recommended by the venue, local municipalities and the CDC.

To learn more about what we’re doing to keep attendees safe onsite, check out our current guidelines on our Health & Safety page.

What meals are provided with my conference registration?

Continental breakfast, lunch, morning and afternoon breaks are included with registration. Beer, wine, non-alcoholic beverages, and snacks will be available at the evening reception.

I have a dietary restriction – who should I contact?

In the registration form, you will be able to indicate a dietary restriction or need. You may also email events@linuxfoundation.org and reasonable efforts will be made to accommodate.

How do I get to the conference?

For information about travel to the event, visit the Venue & Travel page.

Is a hotel reservation included in my registration?

No. Visit the Venue & Travel for more information about how to make a hotel reservation.

How do I book my hotel?

Information on venue, lodging, and transportation can be found on our Venue & Travel page.

Is parking available? How much and do you validate?

Visit the Venue & Travel page for more detail on parking.

What are the discounted room rates for attendees? Is there a deadline to make a reservation?

For information about conference hotel options, rates, and booking deadlines, visit the Venue & Travel page.

Who should I contact if I have a question regarding my hotel reservation?

Please contact the hotel directly.

I need to cancel my hotel reservation. What should I do?

Please contact the hotel directly.

I am having an issue booking my reservation at the conference hotel(s). Is there someone at the Linux Foundation that can help?

If the hotel reservation cut-off date has not passed, please contact housing@linuxfoundation.org and a member of our team will be in touch shortly. Please note, rooms will most likely sell out in advance of the room block close dates listed. We encourage you to book early to secure a room at the conference rate. If the conference hotel is sold out, you may need to secure alternate lodging. Visit the Venue & Travel page for alternative hotel options.

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