Speaker Guide

We welcome you as a speaker for Open Source Summit Japan + AI_dev: Open Source GenAI & ML Summit Japan 2024. Both events will be held in person at Toranomon Hills Forum in Tokyo, Japan, from 2024 October 28 to 2024 October 29. 

Please click through the tabs on this page to access information.

• Speakers Registration Deadline: 2024 September 9. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: 2024 September 30
• Speaker Slides Due: 2024 October 27 
• Event Dates – OSS Japan: 2024 October 28 to 2024 October 29

Your registration confirms that you will speak, and you must register by 2024 September 9. Please see your speaker notification email for registration information or email cfp@linuxfoundation.org if you need this information sent to you again.

All speakers receive complimentary registration, and any co-speakers or panelists can register using the same details provided above.

If you require a visa letter, please register for the event and complete the request here. The Linux Foundation processes most visa letter requests in (3) business days.

If you are applying for scholarship or travel funding and have not submitted your request, please do so as soon as possible. 

• Travel Funding details can be found here. The deadline for submission is 2024 September 9.
• Scholarship details can be found here. The deadline for submission is 2024 September 19.

Please note that talk acceptance does not guarantee travel or scholarship funding.

This year’s event will take place at:

Toranomon Hills Forum
Toranomon Hills Mori Tower 5th Floor
1-23-3 Toranomon, Minato-ku
Tokyo, 105-6305

Hotel Accommodations
Please visit our Venue & Travel page for more information.

The schedule will be announced on 2024 August 28 and posted on our websites – Open Source Summit Japan and AI_dev: Open Source GenAI & ML Summit Japan using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo if not showing in your speaker profile.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their own computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones; panelists will each receive their own microphones.
• If you require additional AV, please email cfp@linuxfoundation.org with those needs by 2024 September 30. The Linux Foundation will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is 2024 October 27.

To upload slides, follow these instructions (guide with screenshots):

• Log into your Open Source Summit Japan speaker profile through Sched.com or via the mobile site.
• Go to your session within Sched.com
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session
• Or send them to jcrowley@linuxfoundation.org, who will upload them on your behalf

Optional PowerPoint templates are available to download at the links below. Please note the use of the template is not required.

• OSS + AI_dev Open Source GenAI & ML Summit
• OSS Summit Japan
• AI_dev Open SourceGenAI & ML Summit
• Automotive Linux Summit
• CloudOpen
• ContainerCon
• Critical Software Summit
• Embedded IoT Summit
• LinuxCon
• Open Source Leadership Summit
• Operations Management Summit
• OSPOCon
• SupplyChainSecurityCon

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please view our Speaker Social Media Copy + Graphics PDF for sample social media posts.

Please read and abide by our Code of Conduct. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.