Speaker Guide

Welcome!

We are excited to welcome you as a speaker for OpenSSF Day Europe 2023 at the Euskalduna Conference Centre in Bilbao, Spain, on Monday, September 18.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

• Speaker Registration Deadline: Monday, July 31. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: Friday, August 18 
• Speaker PowerPoint Presentation Deadline: Wednesday, September 13 
• Event Dates: Monday, September 18

Registration

• Your registration confirms that you will speak and must register by Monday, July 31. Please email cfp@linuxfoundation.org if you need speaker registration information sent to you again.

Visa Letter Requests

• If you require a visa letter, please register for the event and complete the request here.
• We also ask that you please note the following:
  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

Venue & Hotel Information

• This year’s event will occur at the Euskalduna Conference Centre, Abandoibarra Etorb., 4, 48011 Bilbao, Bizkaia, Spain.

• We have discounted room blocks and invite you to view this information on our Venue + Travel page.

Schedule, Timing & Speaker Profiles

The schedule will be announced on Wednesday, July 19, and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo.

Please make a note of your full session time, as we have 10-minute lightning talks, 20-minute session talks, and 30-minute session talks. There are five minutes between each talk for speaker transitions.  There will not be time for Q&A.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another session, or need help uploading your bio and photo, please get in touch with cfp@linuxfoundation.org.

AV Details & Requirements

Please note the following technical requirements:

• Presentation slides should be formatted in 16:9. The deadline to submit your PowerPoint slides is Wednesday, September 13. Final presentations should be emailed to jcrowley@linuxfoundation.org
• The room will include a screen, projector, and (2) wireless microphones. 
  • NOTE: The projector will have  HDMI capabilities/outputs. 
• If you require additional AV, please email Jennifer Crowley with those needs by Monday, August 14. The OpenSSF Day team will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details & PowerPoint Template

Due by Wednesday, September 13. 

We will be compiling all presentations into a master deck and will need to receive the final PowerPoint presentation by Wednesday, September 13. Final presentations should be emailed to jcrowley@linuxfoundation.org by Wednesday, September 13.

Additionally, all speakers must submit a pdf of their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9. Uploading instructions can be found here.

If you want to use the OpenSSF Day Europe PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read and abide by our Code of Conduct. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.