Sponsor Guide

Thanks for being a sponsor at PX4 Developer Summit 2025.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Courtenay Pope at cpope@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

GENERAL INFORMATION

Location:

• OMNI ATLANTA HOTEL AT CENTENNIAL PARK
  190 Marietta Street NW
  Atlanta, GA 30303

Event dates: November 10-11, 2025

Sponsor Showcase Location: Redwood Room, North Tower M1

Please see our Hotel & Travel page for recommended hotels as well as transportation options.

Sponsor Set-up / Dismantle Times

Subject to change; please check back for updates closer to the event.

• Set-up
• November 10: 7:30 am – 10:00 am
• Sponsor Showcase
  • November 10: 10:30 am – 6:30 pm
    • Reception: 5:30 pm – 6:30 pm
  • November 11: 10:30 am – 4:00 pm
• Dismantle
• November 11: 4:00 pm – 5:00 pm

Registration

Visit this page to register.

• Enter your LFID or create your LFID login
• Choose who you are registering for
• Select “Sponsor” as the registration type
• Enter your discount code on the last page of registration. Email Courtenay Pope if you need your code resent to you.
• Sponsor registrations are full-event passes with access to keynotes and sessions.

Platinum

October 9: 

• Register attendees by this date
• Confirm use of tabletop sponsor space
• Confirm logo and URL on website
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval
• Submit post-event attendee survey question

October 20: 

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline
  • Wifi will be provided at the event, additional or personal wifi is not permitted
• Register attendees by this date
• AV Speaker Request Due – email all requests to cfp@linuxfoundation.org

November 6:

• Presentation slides due – email cfp@linuxfoundation.org for submission guidelines

gold

October 9: 

• Register attendees by this date
• Confirm use of tabletop sponsor space
• Confirm logo and URL on website
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval
• Submit post-event attendee survey question

October 20: 

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline
  • Wifi will be provided at the event, additional or personal wifi is not permitted.
• Register attendees by this date
• AV Speaker Request Due – email all requests to cfp@linuxfoundation.org

November 6:

• Presentation slides due – email cfp@linuxfoundation.org for submission guidelines

silver

October 9: 

• Register attendees by this date
• Confirm use of tabletop sponsor space
• Confirm logo and URL on website
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval
• Submit post-event attendee survey question

October 20: 

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline
  • Wifi will be provided at the event, additional or personal wifi is not permitted.

 

Platinum Deliverables

30-minute Keynote: Content approved by program committee. For additional information, find the Speaker Guide here.

Attendee Registration Contact List (Opt-in Only): Provided post-event

Tabletop Sponsor Space: Sponsors receive a tabletop area, which includes (1) 6ft table, 2 chairs, tabletop sign with logo, 5 amps of power with power strip, and conference wifi. See the tabletop display section and lead retrieval section below for more detailed information.

Lead Retrieval App: Sponsors receive lead retrieval via mobile app that must be used on a personal device. No physical device provided.

Assistance with Press Bookings at Event: Helping you get the most out of your on-site announcement.

Recognition on Conference Website and Event Signage: Sponsor logo on even website and conference signage.

Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions

Sponsor Recognition in Press Release

Pre or Post-Event Email Recognition: 50-word entry in attendee email.

Post-Event Email Recognition: Sponsor recognition in footer of post-event attendee email.

Opportunity to Add Pre-Approved Custom Question to the Post-Event Attendee Survey: Follow up reporting will be provided with survey result.

Post-Event Data Report: Provides event demographics and additional details on event performance.

Complimentary Attendee Passes: 8 passes are provided, if you need your code resent, please email Courtenay Pope

20% Discount Code on Attendee Registrations: Unlimited passes are provided, if you need your code resent, please email Courtenay Pope

Access to Event Press / Analyst Contact List: Shared one week prior to the event for your own outreach.

“Thank You” Posts From Dronecode Social Handles

GOLD Deliverables

30-minute Session: Content approved by program committee. Contract must be signed by deadline.

Tabletop Sponsor Space: Sponsors receive a tabletop area, which includes (1) 6ft table, 2 chairs, tabletop sign with logo, 5 amps of power with power strip, and conference wifi. See the tabletop display section and lead retrieval section below for more detailed information.

Lead Retrieval App: Sponsors receive lead retrieval via mobile app that must be used on a personal device. No physical device provided.

Recognition on Conference Website and Event Signage: Sponsor logo on even website and conference signage.

Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions

Sponsor Recognition in Press Release

Pre or Post-Event Email Recognition: 50-word entry in attendee email.

Post-Event Email Recognition: Sponsor recognition in footer of post-event attendee email.

Post-Event Data Report: Provides event demographics and additional details on event performance.

Complimentary Attendee Passes: 4 passes are provided, if you need your code resent, please email Courtenay Pope

20% Discount Code on Attendee Registrations: Unlimited passes are provided, if you need your code resent, please email Courtenay Pope

Access to Event Press / Analyst Contact List: Shared one week prior to the event for your own outreach

“Thank You” Posts From Dronecode Social Handles

silver Deliverables

Tabletop Sponsor Space: Sponsors receive a tabletop area, which includes (1) 6ft table, 2 chairs, tabletop sign with logo, 5 amps of power with power strip, and conference wifi. See the tabletop display section and lead retrieval section below for more detailed information.

Lead Retrieval App: Sponsors receive lead retrieval via mobile app that must be used on a personal device. No physical device provided.

Recognition on Conference Website and Event Signage: Sponsor logo on even website and conference signage.

Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions

Sponsor Recognition in Press Release

Post-Event Email Recognition: Sponsor recognition in footer of post-event attendee email.

Post-Event Data Report: Provides event demographics and additional details on event performance.

Complimentary Attendee Passes: 2 passes are provided, if you need your code resent, please email Courtenay Pope

Access to Event Press / Analyst Contact List: Shared one week prior to the event for your own outreach.

“Thank You” Posts From Dronecode Social Handles

Platinum sponsors receive a 30-minute keynote. Gold sponsors receive a 30-minute session.

Please reach out to Jennifer Crowley with any questions.

1. Session content must meet CFP requirements and is subject to approval by the Program Committee.
2. Sales and marketing pitches are prohibited.
3. The Linux Foundation is committed to a diverse and inclusive community. To this end, all talks/sessions with more than one speaker are required to include at least one woman or gender non-confirming participant. All-male panels will not be accepted.
4. The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. We encourage all submitters to review our complete Code of Conduct.
5. For further information and content deadlines, please review the “Speaker Guide“

Each company is responsible for shipping and tracking their own exhibit materials to and from the conference. If you plan to ship items for your tabletop, please read the FedEx Office shipping and material handling instructions carefully. All charges are the responsibility of the sponsor.   

All level sponsors receive a tabletop exhibit space which includes (1) 6ft draped table, 2 chairs, (1) lead retrieval license, (1) power strip + power drop, a tabletop sign with your logo, and shared conference wifi. 

• Pop-up banners must fit within your tabletop space
• You may bring your own tablecloth (Waiting on the venue to confirm the table dimensions)
• Don’t forget power adapters and converters if needed.
• Please email Courtenay Pope with any questions

Sponsors may order additional power, hardline internet, and AV. Personal wifi is not permitted. See below for more details.

ADDITIONAL AV EQUIPMENT & HARD-WIRED INTERNET

To order additional AV equipment, hard wired internet, and any additional power, please visit the Exhibitor Services information page.

When placing an order follow the below steps:

• Fill in your name, email, and phone number. These are required fields.
• Fill in event name with PX4 Summit 2025
• Fill in event start date with 2025-11-10
• Fill in event end date with 2025-11-11
• Select “Tabletop” as your exhibit type
• Fill in company, on-site contact name, on-site contact phone number
• For table number, you can put TBA and Sponsor Services will ensure they know what table to place all orders.
• You can leave the set and pick up time empty as this field is not required and we will be working with Pinnacle on all timing.

Pricing Information
Below is pricing information from the OMNI Hotel & Pinnacle Live website, please note that there may be additional labor and setup fees. These are subject to change and you should check the Exhibitor Services information page for the most up-to-date information.

• 120V 20 AMP Single Phase – $205.00
  • Shared circuit, includes powerstrip and extension cord.
• 120V 20 AMP Single Phase – $370.00
  • Dedicated circuit, includes powerstrip and extension cord.
• Additional Extension Cord – $10.00
• Additional Power Strip – $25.00
• Wired Internet, single user/device 4Mbps – $360.00
• Additional Bandwidth – $50.00
• 24″ LCD Desktop Monitor – $390.00
• 32″ LCD Monitor with Stand – $470.00
• 65″ LCD Monitor with Stand – $2,170.00
• 75″ LCD Monitor with Stand – $2,580.00
• Video Cable Package – $210.00
• Laptop Computer – $520.00
• Post-It Flipchart – $210.00
• Powered Speaker w/ Stand – $380.00
• 4 Channel Mixer – $220.00
• Wireless Microphone (Handheld) – $520.00
• Computer Audio Interface (Stereo Audio Direct Box) – $140.00
• Audio Cable Package – $210.00

All sponsor levels include access to a lead retrieval app for download and use on your own device(s). Instructions on how to download the app and set up tabletop staff in the lead license portal will be emailed approximately 2 weeks before the event.

LEAD REPORT DATA

You may export your lead report in real-time during the event. Information on how to access your account will be shared approximately two weeks before the event. The following attendee information will be included in the lead report: 

• First name
• Last name
• Job title
• Company name
• Email address
• Physical address incl. country, city, state, zip code/postal code
• Job Function
• Industry

For privacy reasons, phone numbers will NOT be included in the lead reports. If you would like to collect phone numbers, you can create a lead qualifier for your staff to input phone numbers, or have your staff add collected phone numbers in the notes section of the app. 

LEAD RETRIEVAL RULES + REGULATIONS

• Attendee badges can be scanned within your exhibit table ONLY. Scanning attendee badges in aisles, lounges, or anywhere outside of the Sponsor Showcase is not permitted. If lead scanning is done outside of a sponsor’s table, The Linux Foundation reserves the right to delete the sponsor’s scanned leads and to exclude the sponsor from lead retrieval at future events.
  • Only PX4 Developer Summit event staff reserves the right to scan at sponsored conference sessions on behalf of eligible sponsors. No sponsors are allowed to scan outside of their tabletop.
• All attendees must verbally consent prior to scanning their name badge.
• Adhere to our onsite health + safety guidelines in the Sponsor Showcase. It is each sponsor’s responsibility to manage crowds in their tabletop and adjacent aisles.

GDPR + DATA PRIVACY

All Linux Foundation events are fully GDPR compliant. By registering and attending PX4 Summit 2025, all participants agree to the Linux Foundation’s Privacy Policy and our event registration, which includes the following language:

In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s tabletop or to access sponsored content. You are never required to visit third party tabletops or to access sponsored content. When visiting a tabletop, accessing swag provided by sponsors, or by participating in sponsored activities and agreeing to be scanned, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a tabletop or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.

ONSITE SPONSOR BRANDING + ACTIVITIES

All sponsor activities, branding, promotional items, and collateral must be confined within each sponsor’s table space and are prohibited anywhere outside of the table including other areas within the Sponsor Showcase, the conference venue, all host hotels, offsite event venues, and any nearby public spaces within a one-mile radius of the event venue, all host hotels, and offsite event venues. Examples include business cards, flyers, or collateral left on tables or in seating areas, floor clings or markings, or tabletop staff soliciting business outside of their designated table space.

The Linux Foundation reserves the right to restrict and/or remove any sponsored activities, branding, promotional items, and collateral outside of designated tabletop spaces at the sponsor’s own expense.

STANDARD TABLETOP REGULATIONS

The following regulations apply to all standard tabletops:

To accommodate attendees with severe peanut allergies, we strive to create a peanut-free environment at our event. We will not serve food or drinks containing peanuts and ask sponsors to refrain from providing giveaways that may contain peanuts.

Sponsors may NOT set up custom-built booths. Upgrades can be ordered.

All tabletop materials, furniture, AV equipment, etc. must fit within the footprint of your tabletop and may not encroach into adjacent aisles or neighboring tabletops. There will be NO storage onsite, you must be able to store your items under your table. 

Tabletop activities, including demos, contests, raffles, etc. must be confined within each sponsor’s tabletop space and may not interfere with traffic flow in the aisles or neighboring tabletops. Sponsors are responsible for managing larger crowds to keep adjacent aisles and tabletops accessible at all times. Please ensure attendees are queuing up in an orderly fashion.

All sponsor activities, demos, giveaways, and collateral must be confined within each sponsor’s tabletop space and are prohibited anywhere outside of the tabletop, including other areas within the Solutions Showcase, the event venue, offsite venues, or nearby public spaces within a one-mile radius.

The maximum tabletop height for tabletop materials is 8ft. No tabletop materials or additional furniture may exceed the height as stated by level.

Hanging signs, banners, or trusses above the tabletop are not permitted.

Tables, chairs, and any rented tabletop furniture are the property of the event venue and may not be altered in any way. No materials may be affixed to or hung from them.

Sponsors must not use sexualized images, activities, or other material in their tabletops and must refrain from the use of sexualized clothing, uniforms, costumes, giveaways, or otherwise creating a sexualized environment.

To ensure a welcoming and safe onsite exhibit space, please adhere to the onsite health + safety guidelines and refer to the event best practices for recommendations on tabletop layout and design.

Sponsors are not permitted to hand out branded lanyards as swag to conference attendees.

PHOTOGRAPHY + VIDEOGRAPHY

Sponsors are welcome to take pictures and videos within their designated table space, but not outside of the table space. Please keep aisles clear of any equipment. When taking pictures or videos of attendees inside the tabletop space, it is essential to get the approval of the participants first and to disclose the use of the photos or video to them. A photo or video release form for participants is recommended, especially if the footage will be used for commercial or promotional purposes. Sponsors are responsible for familiarizing themselves with and adhering to local union labor regulations regarding professional photography and videography.

CODE OF CONDUCT

The Linux Foundation and its project communities are dedicated to providing a harassment-free experience for participants at all of our events, whether they are held in person or virtually. Linux Foundation events are working conferences intended for professional networking and collaboration within the open source community. They exist to encourage the open exchange of ideas and expression and require an environment that recognizes the inherent worth of every person and group. While at Linux Foundation events or related ancillary or social events, any participants, including members, speakers, attendees, volunteers, sponsors, exhibitors, tabletop staff, and anyone else, must not engage in harassment in any form.

This Code of Conduct may be revised at any time by The Linux Foundation, and the terms are non-negotiable. Your registration for or attendance at any Linux Foundation event, whether it’s held in person or virtually, indicates your agreement to abide by this policy and its terms.