Speaker Guide

We welcome you as a speaker for SOSS Community Day Europe 2024, which will take place on Thursday 19 September, at the Austria Center Vienna Convention Center in Vienna, Austria.

This is your official event speaker guide. Please bookmark this page for easy reference and click through the tabs on this page to access information.

• Schedule Announcement: Wednesday, June 26
• Speaker Registration Deadline: Tuesday, July 9
• Additional AV Needs Deadline: Thursday, September 5
• Slide Submission Deadline: Wednesday, September 18
• Event Date: Thursday, September 19

You should have received registration information in your speaker notification email. If you need those details again, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

If you require a visa letter, please register for the event and then complete the visa letter request form.

Please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

SOSS Community Day EU will take place at the Austria Center Vienna, Bruno-Kreisky-Platz 1, 1220 Wien, Austria

We have secured a room block at Melia Vienna. View the Venue & Travel page for hotel details and a booking link. Please note that the room block closes on August 13, but rooms may sell out before that date, so book early!

The schedule will be announced on Wednesday, 26 June and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo if needed.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org. 

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
•  You can download a conference-branded presentation template here; use of the template is optional
• The room will include a screen, projector, and (2) microphones (one lavalier and one handheld) and wireless clicker.
• If you require additional AV, please email Jennifer Crowley with those needs by Thursday, September 5. The Linux Foundation will try to accommodate other AV needs; however, final approval for additional AV requests will be made case-by-case.

Due by Wednesday, September 18

All speakers must submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be formatted in 16:9 and submitted as a PDF.

To upload slides, follow these instructions (guide with screenshots):

• Log into your speaker profile through Sched.com
• Go to your session within Sched
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session
• Or send them to jcrowley@linuxfoundation.org, who will upload them on your behalf

You can download the SOSS Community Day EU PowerPoint template here, but please note it is not required you use this for your presentation.

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our Code of Conduct, which you can find here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any questions, please contact us at cfp@linuxfoundation.org.