Speaker Guide

We welcome you as a speaker for SOSS Community Day Japan 2024, which will take place on October 30 at the Toranomon Hills Forum.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available.

Please click through the tabs on this page to access information.

• Schedule Announcement: Wednesday, September 11 
• Speaker Registration Deadline: Wednesday, September 25
• Additional AV Needs Deadline: Wednesday, October 2
• Slide Submission Deadline: Monday, October 28
• Event Date: Wednesday, October 30

• You should have received registration information in your speaker notification email. If you need those details again, please get in touch with Jennifer Crowley at jcrowley@linuxfoundation.org.
  

• If you require a visa letter, please register for the event and then complete the visa letter request form.
• We also ask that you please note the following:
  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

• SOSS Community Day Japan will take place at the Toranomon Hills Forum. More venue details and hotel information are on our Venue & Travel page.

The schedule will be posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo if needed.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or need help uploading your bio and photo, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk
• Speakers should format their presentation slides in 16:9  
• The conference-branded PowerPoint template will be available shortly for you to download
• The room will include a screen, projector, and (2) microphones (one lavalier and one handheld) and wireless clicker.on.
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Wednesday, October 2. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made case-by-case.

Due by Monday, October 28

All speakers must submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9. 

To upload slides:

• Log into your SOSS Community Day speaker profile through Sched.com or via the mobile site.
• Go to your session within Sched
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session

The SOSS Community Day Japan PowerPoint template will be available to download shortly  but please note it is not required you use this for your presentation.

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our Code of Conduct, which you can find here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.