Speaker Guide

We are excited to welcome you as a speaker for the Automotive Grade Linux (AGL) All Member Meeting Summer 2025, which will take place in Berlin, Germany, on 9-10 July, 2025. 

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer, as we will be adding additional speaker details. If you have any questions, please email us at cfp@linuxfoundation.org.

You can click through the tabs on this page to access information.

• Speaker Registration Deadline: Wednesday, 28 May
• Additional AV Needs Deadline: Thursday, 12 June
• Slide Submission Deadline: Monday, 7 July
• Event Dates: Wednesday, 9 July – Thursday, 10 July

If you require a visa letter, please register for the event and then complete the visa letter request form.

All visa letter requests must be submitted no later than two weeks before the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

Automotive Grade Linux All Member Meeting Summer 2025 will occur at the Doubletree Berlin Ku’Damm,  Los-Angeles-Platz 1, 10789 Berlin, Germany. Please visit our Venue & Travel page for more information.

The schedule will be announced on Wednesday, 14 May, and posted on our website using Sched.com. You will receive an email from Sched.com asking you to create your account; please upload your bio and photo.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another session, or are having problems uploading your bio and photo, please contact Carolyn Ingalls.

Please note the following technical requirements:

• All speakers must supply their computers and HDMI adapters to use during their talk.
• Presentation slides should be formatted in 16:9  
• A conference-branded presentation template can be downloaded here; use of the template is optional.
• The room will include a screen, projector, and (2) microphones.
• We will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis. 
• AV requests must be received by Thursday, 12 June

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please upload slides to Sched.com by Monday, 7 July

To upload slides:

• Log into your Automotive Grade Linux All Member Meeting speaker profile through Sched.com
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload,” and your slides will automatically be saved
• Or send your slides to cingalls@linuxfoundation.org who can upload on your behalf.

We appreciate you spreading the word about your presentation! Here are sample posts that you can share on your social media channels:

• Proud to be chosen as a speaker for #automotivelinux – visit “link to your session” to add my talk to your schedule!
• Thrilled to announce I’ll be presenting at #automotivelinux! Visit AGL AMM Summer 2025 to see the full schedule 👍
• Just learned my talk “Session Name” was accepted 🎉 See you all in Berlin for #automotivelinux! “link to your session”
• Can’t wait to speak at #automotivelinux in Berlin – visit AGL AMM Summer 2025 to check out the full lineup!

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, accessibility, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

If you have any other speaker or schedule-related questions, please contact us at cfp@linuxfoundation.org.