Speaker Guide

We are excited to welcome you as a speaker to the Automotive Grade Linux All Member Meeting Spring 2024. The event is happening in-person at Hilton Tokyo in Tokyo, Japan, from Tuesday, February 27 – Wednesday, February 28.

Please bookmark this link for easy reference and click through the tabs on this page to access the information.

• Schedule Announcement: Wednesday, January 31 
• Speaker Registration Deadline: Friday, February 9 
• Additional AV Needs Deadline: Friday, February 9 
• Presentation Slide Upload Deadline: Friday, February 23 
• Event Dates: Tuesday, February 27 – Wednesday, February 28, 2024

You should have received registration information in your speaker notification email. If you need those details again, please contact cfp@linuxfoundation.org. All speakers receive complimentary registration.

If you require a visa letter, please register for the event first and then complete the visa letter request here.

Please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

The Automotive Grade Linux All Member Meeting Spring 2024 will be held at Hilton Tokyo, located at:

6 Chome-6-2 Nishishinjuku, Shinjuku City
Tokyo 160-0023, Japan

View hotel information on our Venue & Travel page.

The schedule will be announced Wednesday, January 31, on Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo.

Reminder: All sessions are 30 minutes in duration inclusive of Q&A (if you choose to open the floor to questions).

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk.
• Presentation slides should be formatted in 16:9.  
• The room will include a screen, projector, and (1) microphone for each speaker.
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Friday, February 9. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for AV requests will be made on a case-by-case basis.

All speakers are required to upload their final presentation slides by Friday, February 23. In addition to providing a hard copy for accessibility purposes, we find that adding presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted as a PDF and formatted in 16:9.

To upload slides, follow these instructions (guide with screenshots):

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional PowerPoint template will be available to download here. Use of the template is optional.

We appreciate you spreading the word about your presentation on X, LinkedIn, and Facebook. Sample posts that you can share on your social media channels are below.

Note: Your short session link can be found on your session’s Sched.com page just below the title to the left of the “Tweet” and “Share” buttons.

• Proud to be chosen as a speaker for #AutomotiveLinux – visit “link to your session” to add my talk to your schedule!
• Thrilled to announce I’ll be presenting at #AutomotiveLinux! Visit AGL AMM Spring 2024 to see the full schedule 👍
• Just learned my talk “Session Name” was accepted 🎉 See you all in Tokyo for #AutomotiveLinux! “link to your session”
• Can’t wait to speak at #AutomotiveLinux in Tokyo – visit AGL AMM Spring 2024 to check out the full lineup!

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

If you have any other questions, please contact us at cfp@linuxfoundation.org.