Speaker Guide

We are excited to welcome you as a speaker for the Automotive Grade Linux All Member Meeting Spring 2025, in Tokyo, Japan, on Wednesday, February 26 – Thursday, February 27, 2025.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer, as we will be adding additional speaker details. If you have any questions, please email us at cfp@linuxfoundation.org.

• Schedule Announcement: Wednesday, January 22 
• Speaker Registration Deadline: Wednesday, February 5
• Additional AV Needs Deadline: Thursday, February 13
• Presentation Slide Upload Deadline: Tuesday, February 25
• Event Dates: Wednesday, February 26 – Thursday, February 27

You should have received registration information in your speaker notification email. If you need this information sent to you again, please contact Jennifer Crowley.

All speakers receive complimentary registration.

If you require a visa letter, please register for the event and then complete the visa letter request form.

All visa letter requests must be submitted no later than two weeks before the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

Automotive Grade Linux All Member Meeting Summer 2025 will occur at the Hilton Tokyo. Please visit our Venue & Travel page for more information.

The schedule will be announced on Wednesday, January 22, and posted on our website using Sched.com. You will receive an email from Sched.com asking you to create your account; please upload your bio and photo if needed.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another session, or are having problems uploading your bio and photo, please contact Jennifer Crowley. 

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk.
• Presentation slides should be formatted in 16:9.  
• The room will include a screen, projector, and (2) microphones.
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Thursday, February 13. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for AV requests will be made on a case-by-case basis.

All speakers are required to submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please upload slides to Sched.com by Tuesday, February 25 and note that your presentation slides should be submitted as a PDF and formatted in 16:9.

To upload slides, follow these instructions (guide with screenshots):

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional PowerPoint template will be available to download here. Use of the template is optional.

We appreciate you spreading the word about your presentation on X, LinkedIn, and Facebook. Sample posts that you can share on your social media channels are below.

Note: Your short session link can be found on your session’s Sched.com page just below the title to the left of the “Tweet” and “Share” buttons.

• Proud to be chosen as a speaker for #AutomotiveLinux – visit “link to your session” to add my talk to your schedule!
• Thrilled to announce I’ll be presenting at #AutomotiveLinux! Visit AGL AMM Spring 2025 to see the full schedule 👍
• Just learned my talk “Session Name” was accepted 🎉 See you all in Tokyo for #AutomotiveLinux! “link to your session”
• Can’t wait to speak at #AutomotiveLinux in Tokyo – visit AGL AMM Spring 2025 to check out the full lineup!

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

If you have any other questions, please contact us at cfp@linuxfoundation.org.