Speaker Guide

Welcome

We are excited to welcome you as a speaker for Linux Security Summit 2021, taking place Wednesday, September 29 – Friday, October 1. This event is happening both in-person at the Hyatt Regency Seattle in Seattle, Washington, and virtually via the Accelevents virtual platform.

IMPORTANT NOTE: Timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

Speakers Registration Deadline: Tuesday, August 17. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
In-person Additional AV Request Deadline: Friday, September 10
In-person Speaker Presentation Deadline: Monday, September 20
Event Dates: Wednesday, September 29 – Friday, October 1
Timezone: Pacific Daylight Time (PDT), UTC-7

Registration

Your registration serves as confirmation that you will be speaking and you will need to register as either an in-person OR virtual speaker by Tuesday, August 17, 2021. If you have a co-speaker or panelists, please confirm with them prior to registering as everyone will need to register in the same way (i.e., you cannot present in-person with a co-speaker who can only speak virtually).

NOTE: Once you register as an in-person or virtual speaker, this will be final and you will not be able to switch.

If you do plan on attending in person, please be aware that anyone coming on site must be vaccinated against COVID-19, and you can review that information on our Health & Safety page.

You should have received registration details in your acceptance email. If you need this information sent to you again, please contact cfp@linuxfoundation.org. If you are not registered by August 17, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly.

All speakers receive complimentary registration and any co-speakers or panelists can register using the same details provided above. If, after your talk is accepted, you add a speaker that was not included in your initial submission, that/those speaker(s) will not receive complimentary registration, but will receive a 40% discount off the prevailing registration rate. Please contact cfp@linuxfoundation.org for details.

Visa Letter

If you require a visa letter, please register for the event and then complete the visa letter request here.

Travel Funding

If you requested travel funding as a part of your proposal and have not submitted your request, please do so as soon as possible. You can access the form here. In addition, we ask that you please note the following:

Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
The Linux Foundation processes most visa letter requests in (3) business days.

* Please note: Talk acceptance does not guarantee travel funding.

Hotel Accomodations

We have a discounted room block at the Hyatt Regency Seattle and invite you to view this information on our Venue & Travel page.

* Rooms may sell out in advance of the September 2, 2021 room block close rate – we encourage you to book early to secure a room at the conference rate.

Venue Information

This year’s event will take place at Hyatt Regency Seattle

808 Howell Street

Seattle, WA 98101

Schedule & Uploading a Bio/Photo

The schedule will be announced on Thursday, August 5, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

Reminder – If you have a conflict with the timing of your talk or find that it conflicts with the content of another session; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

AV Details + Requirements

Please note the following technical requirements:

All speakers must supply computers and adapters to use during their talk.
All speakers should format presentation slides in a 16:9 ratio.
The room will include a screen, projector, and (2) microphones.
If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Friday, September 10. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Monday, September 20.

To upload slides:

Log into your speaker profile through Sched.com
On the top of the page, click “Manage and Promote Your Session”
Click “Add Presentation”
Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
Click “Upload” and your slides will automatically be saved

Presentation Templates

An optional PowerPoint template or OpenDocument template is available to download for your use but is not required.

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.

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