Speaker Guide

Welcome

We are excited to welcome you as a speaker for AI.dev & Cassandra Summit 2023. The event will be in person at the McEnery Convention in San Jose, California from Tuesday, December 12 – Wednesday, December 12, 2023.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

• Speaker Registration Deadline: Monday, November 27. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: Wednesday, November 29
• Sched Presentation Upload Deadline: Monday, December 11
• Event Dates: Tuesday, December 12 – Wednesday, December 12, 2023

Registration

To confirm you will be presenting, please register as a speaker by Monday, November 27 using the details you received in your notification email. If you are not registered by Monday, November 27, there is a possibility that your speaking slot will be replaced by one on our waiting list, so please do so promptly. 

NOTES: 

• All speakers receive complimentary registration, and any co-speakers or panelists can register using the same details provided above.

Visa Letter Requests

Please register for the event and then complete the visa letter request if you require a visa letter.

Travel Funding

If you are applying for travel funding and have not submitted your request, please do so as soon as possible. The deadline for travel funding applications is November 21, 2023. You can access the form here.

*Note that talk acceptance does not guarantee travel funding. 

Venue Information

This year’s event will take place at the San Jose McEnery Convention Center, 150 W San Carlos Street, San Jose, CA 95113.

Hotel Accommodations

Please view this information on our Venue & Travel page. To receive the group rate, you must make room reservations by February 17.

Schedule, Timing & Speaker Profiles

The full schedule will be announced on Wednesday, November 15, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

AV Details & Requirements

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones. 
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Wednesday, November 29. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Monday, December 11.

To upload slides:

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional Powerpoint template is available to download below:

• Cassandra + AI.dev
• AI.dev
• Cassandra Summit

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read, and abide, by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.