KubeCon + CloudNativeCon Europe


CNCF-hosted Co-located Events

Please select a CNCF-hosted Co-located Event below to learn more.
ArgoCon Europe logo
CiliumCon Europe logo
Cloud Native Wasm DAY Europe logo
Istio Day Europe logo
Kubernetes Batch + HPC Day Europe logo
Kubernetes on EDGE DAY Europe logo
Linkerd Day Europe logo
Observability Day Europe

Submit a CNCF-Hosted Co-located Event Proposal

We’ve received a lot of great feedback from the community regarding the need for a transparent process to request a CNCF-hosted Co-located Event. We heard you and are thrilled to share the 2023 CNCF-hosted Co-Located Events proposal process.

Review the below for details on the co-located events proposal process + FAQs. Read more about the 2023 event updates here.

Proposals for CNCF-hosted Co-located Events at KubeCon + CloudNativeCon Europe & Open Source Summit North America 2023 are due by 6 January 2023.  We encourage you to submit early as space onsite is limited and may be allocated prior to the 6 January close date.

Space for approved co-located events will be provided on a first-come, first-served basis.  Note, while the form will no longer accept proposals for KubeCon + CloudNativeCon Europe or Open Source Summit North America co-located events after 6 January – it will stay open, accepting proposals for co-located events throughout the remainder of 2023.

To submit the CNCF-Hosted Co-located Events proposal form, you will need to provide the following information. Incomplete proposals will not be considered.

  • Submitter Details
  • Event name + details if the event has been hosted before
  • Rank the preferred location for the event, noting KubeCon + CloudNativeCon CNCF-hosted co-located events will take place on a single day.
    • KubeCon + CloudNativeCon Europe | April 18, 2023 | Amsterdam, The Netherlands
    • KubeCon + CloudNativeCon North America | November 6, 2023 | Chicago, IL
    • Both KubeCon + CloudNativeCons
    • Open Source Summit North America | May 8 or 9, 2023 | Vancouver, Canada
    • Open Source Summit Europe | Sept 17 or 18, 2023 | Bilbao, Spain
    • Stand-Alone Event (Not co-located with another event)
  • Event Duration – Full Day or ½ Day
  • Sponsorships are required for CNCF-Hosted Co-located Events. Identify 2-3 potential Diamond Sponsors + sponsors at any other level.
  • Estimated number of attendees
  • Description of event & CFP topics
  • Program Committee Details – Event Program Chairs + Program Committee members
  • Website & Branding Needs (Hex Codes, Hashtags, etc.)
  • Opportunity to share additional information

NOTE: Completion of this form does not guarantee the co-located event will be accepted.

FAQ – Registration

KubeCon + CloudNativeCon CNCF-Hosted Co-located Events will now take place on a single day.  The new “In Person All Access Pass” will provide attendees with the option to attend any co-located event they would like.  

When will registration be open, and how much will it cost?

Registration will open in mid-December, please visit the KubeCon + CloudNativeCon Europe registration page for details + pricing.

You will have the following IN-PERSON registration options:

  • All Access: Co-located Events and KubeCon + CloudNativeCon Europe (Tuesday, 18 April – Friday, 21 April)
  • KubeCon + CloudNativeCon Europe Only (Wednesday, 19 April – Friday, 21 April)

If I’m accepted as a co-located event speaker – do I also have to purchase registration for KubeCon + CloudNativeCon?

No, all accepted co-located event speakers will be provided with an “All-Access” Registration for Tuesday, April 18 – Friday, April 21 co-located events and KubeCon + CloudNativeCon Europe programming.

Will there be a registration option to only attend Tuesday, 18 April co-located events and not KubeCon + CloudNativeCon Europe on April 19 – 21?

There is NOT a Tuesday, Co-located Event Only pass available.  

What is the registration pricing for co-located events at Open Source Summit North America and Open Source Summit Europe?

Registration pricing will be determined after the CNCF-Hosted Co-Located Event proposal is approved.

FAQ – Co-located Event Structure

What does it mean to be a CNCF-Hosted Co-located Event?

CNCF-Hosted Co-located Events are provided with full event management services:

  • Infrastructure Build + Support: Website, CFP, Registration Management, Branding + Design
  • Event Oversight: Set Registration, Sponsorship Pricing + Budget Oversight
  • Operations: Logistics Planning & Management: Room Set, Audio Visual, Safety, etc.
  • Speaker Management & Attendee + Speaker Communication
  • Manage Event Sponsors + Deliverables

Does this mean that KubeCon + CloudNativeCon North America’s co-located events will be on a Tuesday as well?  

KubeCon + CloudNativeCon Europe 2023

  • Tuesday, 18 April: Pre-Event Programming (co-located events)

KubeCon + CloudNativeCon North America 2023

  • Monday, 6 November: Pre-Event Programming (co-located events)

FAQ – Proposal Process

How do I submit a proposal?

Please review the process outlined above.

When does the proposal form close?

Proposals for CNCF-hosted Co-located Events at KubeCon + CloudNativeCon Europe & Open Source Summit North America 2023 are due by 6 January 2023. We encourage you to submit early as space onsite is limited and may be allocated prior to the January 6 close date.

However, the form will stay open to receive co-located event proposals for later in the year.

If a co-located event has been hosted by CNCF before – do I need to submit a proposal?

Yes, a proposal must be completed for each co-located event, even if it has been hosted by CNCF before.

I don’t have all the required details for to submit the proposal form – what should I do?

Please provide as much detail as you can and provide a timeline for when you will be able to provide more information. Noting, incomplete proposals without a timeline for sharing more details will not be reviewed.

How and when will I know if our proposal is accepted?

Co-located events proposals will be reviewed and notified on a rolling basis, now through January 9, 2023.

How many co-located events will take place at KubeCon + CloudNativeCon Europe and North America?

Estimated: 10-14 CNCF-hosted Co-located events at each KubeCon + CloudNativeCon.

FAQ – Program Committees

What is a Program Committee?

The event program committees (PC) are comprised of subject-matter experts that drive the content for the event. Program committees should represent the diversity of our full community. Program Committees must include at least one non-male participant, and a company cannot have more than (2) representatives.

Co-located Event Program Committee Members will be held to the same guidelines as the KubeCon + CloudNativeCon Chairs & Program Committee.

What are the roles and responsibilities of the Program Committee?

  • Event Program Chair / Co-chairs (1-2 per co-located event):
    • Have deep technical knowledge related to the co-located event’s content
    • Represent community learning interests (new technology, training, etc.)
    • Complete CFP review process; adhere to deadlines.
    • Responsible for tracking/reviewing program committee progress during the review window; determine whether the PC works together either asynchronously or via a review call.
    • Serve as the main point of contact with the CNCF Event Lead
    • Be the “voice” of the program committee – raising questions, concerns, etc. to the CNCF Event Lead
    • Field questions from other committee members
    • Co-chairs finalize the schedule based on the input from the program committee
    • Complete schedule draft for CNCF Staff to review prior to publishing
    • Host/Emcee the event onsite
  • Program Committee Members (up to 10 per co-located event)
    • Provide technical and community knowledge to craft + drive the content
    • Engage in the review and ranking process of CFPs; adhere to deadlines
    • Direct general event questions to cncfcolocatedevents@cncf.io (to ensure we can efficiently respond to questions/requests)
    • Direct content questions to Event Program Chairs / Co-chairs

I would like to participate in a program committee – how do I sign up?

Please complete this Program Committee Interest Form.

FAQ – Co-located Event Content

Will co-located events be live-streamed?

No, session recordings will be available 24-72 hours post-event.

Will virtual speakers be accepted?

Accepted co-located event speakers will be able to submit pre-recorded talks if they are not able to participate in person.  Pre-recorded talks must be submitted 3-4 weeks prior to the event.

When can I submit a Proposal (CFP) for a KubeCon + CloudNativeCon Europe co-located event?

CFPs will launch on a rolling basis as proposals are accepted, however, all CFPs will be open by Friday, 13 January 2023.

What content and/or topic areas are anticipated to be covered in 2023?

Please bookmark this page to check back as new co-located events are added!

The previous CNCF-hosted Co-located events have included the following topics: Kubernetes AI & Edge, Security, ServiceMesh, Wasm, Observability, Projects – Backstage, Knative, etc. See additional details about CNCF-hosted Co-located events North America 2022 in the Co-located events transparency report.

FAQ – Sponsorship

Why are sponsors required to launch a CNCF-Hosted Co-located Event?

Community partners ensure that co-located events are financially sustainable.  Sponsor support helps cover event hard costs, aids in consistent attendee registration fees year to year, and provides opportunities for sponsor companies to engage as a thought-leader in the community.

If I submit the proposal form, am I responsible for selling sponsorships?

No, community members/maintainers that submitted the proposal for the co-located event are not responsible for selling sponsorships. However, to ensure the event’s success, community members and/or maintainers that submitted the proposal are strongly encouraged to provide “warm leads” (i.e. introductions to qualified prospective sponsors) to support the sponsor sales process. Event staff are happy to work alongside the community to ensure we are targeting the correct folks to support the event’s success.

Who can we reach out to about sponsorship opportunities?

Please email sponsor@cncf.io.