We look forward to having you present at CNCF-Hosted Co-located Events @ KubeCon + CloudNativeCon Europe 2026! Below you will find all logistical details needed to prepare as a speaker.
Please read and abide by our Code of Conduct. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.
SESSION LOGISTICS
Sessions will be video recorded and uploaded to our CNCF Youtube Channel within two weeks after the event. There is no virtual component to this event.
Below are all the logistical details you need to prepare as a speaker:
Presentation Logistics
Please note: sessions will be recorded from a stationary camera, so we ask that speakers remain close to the podium to ensure they remain in the shot.
Speakers must bring their own laptops for presentations. An HDMI cable will be available at the lectern; please bring an adapter if your laptop lacks an HDMI port.
There will be no hardline at the podium. Speakers must use wifi to access the internet.
IMPORTANT: Ensure you are presenting in Light Mode. Presentations in Dark Mode may darken and remove blue light to create a warmer, yellowish or orange tone that may not be desired.
An AV tech will be present during your presentation. Please visit the AV table 10 minutes before your session to review microphone options and get help with connecting your laptop if needed. All speakers should review the Connecting Your Laptop To Present section below.
Rooms will include a screen, projector, and (2) wireless microphones.
We recommend viewing seasoned CNCF speaker Bart Farell’s in-depth speaker training video and accompanying guide ahead of traveling to the event.
Questions+Answers (Q+A)
We encourage you to reserve time for audience Q+A after concluding your presentation, but this must stay within your allocated time and cannot exceed it. If you wish to continue answering questions after your time slot ends, please move the discussion outside the room so we can prepare for the next speaker.
If an attendee without a microphone asks a question, please repeat it into your microphone before answering to ensure it is captured in the YouTube recording for viewers at a later date.
Q+A is only available for full session presentations.
Share Slide Deck
Please ensure you have uploaded a PDF copy of your slides to Sched.com
Sessions with PDF copies of presentations attached tend to have better attendance. These PDFs allow attendees to preview your presentation and optionally follow along during your talk. Note that you will present using the PowerPoint version directly from your laptop and not this PDF version.
If you plan to use speaker notes, please follow the steps below to ensure your laptop is set up correctly. This will allow you to view your notes while the audience sees only your slides.
Before Connecting
Close all unnecessary apps & tabs
Turn off notifications
Disable Night Mode / TrueTone
Don’t enter full-screen presentation mode yet
At the podium
Plug in the HDMI cable
If needed, use your USB-C to HDMI adapter
On Mac, click “Allow” if prompted
Use “Extended Display” mode (not Mirrored)
Using MAC
Go to System Settings > Displays
Click the “Arrangement” tab
Make sure “Mirror Displays” is unchecked
Using PC
Press ⊞Win + P, then select “Extend”
Or: Right-click on the Desktop > Display Settings
Under Multiple Displays, select “Extend these displays”
PowerPoint
Start slideshow: ⌘Cmd + Enter (Mac) or F5 (PC)
Or: Click Slide Show > Play from Start
If notes show on the wrong screen, click “Swap Displays”
PowerPoint® is a registered trademark of Microsoft Corporation. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Microsoft.
Google Slides
Use Google Chrome as your browser
Click the dropdown next to ‘Slideshow’ > select Presentation Display Options
Check “Presenter View” and “Full Screen”
If prompted, select “Allow”
Choose the external display (may have a strange name like PanasonicXYZ)
Click Start Slideshow
Google Slides™ is a trademark of Google LLC. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Google.
Please review this helpful step-by-step guide if you have any questions.
Speaker Marketing kit
Make use of our speaker marketing kit, including a few social media posts and graphics to help spread the word and excitement about your presence at the event! Feel free to post to any of your social channels.
QR CODE FOR FEEDBACK
We encourage all speakers to add their session’s provided QR code to the end of their presentation to encourage attendees to score and leave feedback, which will be sent via email after the event.
If you need your QR code, this can be generated by adding your session’s direct link from Sched.com to the end of the following URL and pasting into a browser:
