OSPOCon

FAQ

General

What is a hybrid event and how can I attend?

A hybrid event is an event with both an in-person and virtual component. When you register, you will be given the option to select how you would like to experience the event.

If you select the live in-person attendee pass, you will have access to both the live in-person event at Hyatt Regency Seattle and the virtual experience online. 

If you select the virtual attendee pass, you will have access to all keynote and breakout sessions, our virtual expo hall, networking, and other virtual fun & games.

For more information and pricing, visit our register page.

Will the content be the same at the in-person event and the virtual event?

While each component will have some unique elements to it, the core content will be similar for both the in-person and virtual pass types.

What is the date(s) and time(s) for the event?

Open Source Summit + Embedded Linux Conference + OSPOCon 2021 will take place on September 27-30 at 9:00 AM – 5:30 PM PDT, UTC -7. Access to the virtual experience will open on September 24 and remain open until October 24, 2021.

What time zone will the event be in?

OSPOCon’s in-person event and virtual experience will be held in the Pacific Daylight Time (PDT), UTC -7 time zone.

Where do I pick up my name badge?

Make sure you bring your registration confirmation with you when you pick up your badge. Badge pick-up is located on Level 3 of the Hyatt Regency Seattle in the Foyer.

Registration hours will be announced shortly.

Name badges must be worn at all times and cannot be shared with other attendees.

What is the recommended attire?

Business casual attire is recommended.

Will all sessions be recorded or live streamed?

Yes! Keynote and Breakout sessions will be livestreamed and recorded. You will be able to watch sessions on-demand and access other content and resources from the event platform for 30 days. After that time, all recorded sessions will be transferred to The Linux Foundation YouTube channel within 8 weeks of the event so they are freely accessible to anyone, anywhere. 

How do I access a speaker’s slides after the conference?

Any session slides provided by speakers will be added to the event website as they are received. While we encourage all speakers to share their slides, there may be instances where slides are not made available.

Do I need to sign up for breakout sessions?

To help us gauge the popularity of sessions, make final room assignments, and prevent overcrowding, we are asking everyone to take a moment to build your personal schedule via Sched. The more participation we have among pre-event schedule builders, the less chance session rooms will be standing room only.

To get started, please head to the schedule site and sign-up or log in if you already have an account. After logging in, peruse the schedule and when you see a session you’re interested in, simply click on the white circle next to the title. This will automatically add the session to your own personal schedule.

Lastly, for easy access back to your schedule, bookmark or add the mobile agenda to your phone home screen with this link. Please note, selecting a session in Sched does not guarantee you a seat in a breakout session.

Is there a conference app?

Yes – more information on the mobile app will be available soon!

Are there bookable meeting rooms I can use during the conference?

There will be bookable meeting space, available for sign up at the event. All sign-ups will be taken at the event only, and can be booked by visiting the registration desk (Level 3 Foyer), or the Information desks located on the 5th and 7th Floors.

Are there evening events at the conference?

Yes! They are a great way to build connections and network with fellow conference attendees. Please visit the evening events page for more information.

Are there conference-organized activities outside of session rooms?

Yes! We have a variety of activities you can participate in outside of attending sessions. Check out FEATURES & ADD-ON’S to see all the offerings. 

Can I bring a guest to the evening events or conference activities?

Due to Health & Safety restrictions, non-registered attendees are not permitted at evening events or conference activities. For questions, please email events@linuxfoundation.org

What networking opportunities are available to conference attendees?

There will be a variety of networking opportunities you can participate in. Check out FEATURES & ADD-ON’S to see all the planned activities. Additionally we will have a Mobile App so you can connect with fellow attendees, details will be announced shortly.   

I have questions regarding Linux Foundation membership. Who should I contact?

For information regarding enterprise Linux Foundation membership, please email membership@linuxfoundation.org.   

For information on how to become an individual contributor, please visit https://www.linuxfoundation.org/membership/individual/.

Are there volunteer opportunities available?

At this time there are no volunteer options available at the event. Please contact events@linuxfoundation.org if you have questions.

Registration

How can I register for the event?

Information on registering can be found on our Register page.

What is the cost of the event?

Information on registering can be found on our Register page.

Can I register onsite?

Yes – Registration information and current onsite guidelines can be found on our Register page.

Registration hours will be announced shortly.

Do I qualify for the Academic registration type?

If you are a full-time student or faculty of an academic institution of higher education, you qualify for this registration type. You will be required to submit a copy of your student or faculty ID when registering online. If you have any questions, please email events@linuxfoundation.org.

Do I qualify for the Hobbyist registration type?

You may choose this selection if you are paying for yourself to attend the conference and are currently active in the community. Please contact us at events@linuxfoundation.org to request a Hobbyist access code. Note, there are a limited number of codes available per conference.

Where do I get my speaker access code?

You should have received a registration link in your acceptance email. If you did not, please email cfp@linuxfoundation.org for more details.

Where do I get my sponsor access code?

A registration link was shared in an email to your company’s sponsorship contact. Please speak to your company’s sponsorship contact if you need to register as a Sponsor. For further questions, please email events@linuxfoundation.org.

Are there media passes available?

If you are a member of the media interested in attending the conference and have not received a complimentary access code to attend, please contact our Director of Event Marketing, Kristin O’Connell, at koconnell@linuxfoundation.org.

Is there a discount for groups or attendees from non-profit organizations?

If you have a group of 5 or more people, you can receive a 10% discount on all passes. All pass types must be the same and all registrations must be processed under one group registration and paid for by the same credit card. To create a group, select “Add Another Person” at the bottom of the registration form. When 5 or more people are added, the 10% discount will be applied automatically. Please contact events@linuxfoundation.org for questions.

Professionals who work at a tax-exempt organization as defined by the IRS may receive a 20% discount on the applicable, full-event registration rate. Please email events@linuxfoundation.org for a discount code. This discount may not be combined with any additional discounts. Professions must submit proof of employment as a tax-exempt organization before receiving the discount.

Who can I contact about questions or problems regarding my registration?

Please email events@linuxfoundation.org for registration assistance.

What is the cancellation, refund, and substitution policy?

Our registration policies can be found on our Register page.

Are there day passes available?

There are no day passes available. Visit our Register page for specific pass information

I can’t / don’t want to use my credit card for registration. What should I do?

If you are unable to pay by credit card, please email events@linuxfoundatoin.org with the conference name you are interested in attending and request to be invoiced for registration.

Are there scholarships available?

Yes! Please visit the Scholarships page for information on how to qualify and apply.

I need a visa letter to attend this event. How do I request one?

For information about visa invitation letters, or to request one, visit the Visa Letter Request page.

Is registration for Linux Foundation Events GDPR compliant?

Yes. If you would like to request that your data be removed from The Linux Foundation event registration system, please email gdpr@linuxfoundation.org.  If you have questions about GDPR, you can reach us at privacy@linuxfoundation.org.

Health & Safety

What health measures and safety protocols is LF taking to ensure a safe in-person event?

Our attendees health and safety is our top priority as we continue to monitor COVID-19 and look to the venue, local, state, CDC, and WHO guidelines to make final decisions around onsite safety and requirements. Information on current onsite guidelines and health & safety measures can be found on our Health & Safety page.

Will attendance be limited?

Attendance may be limited to ensure any locally mandated social distancing and capacity limits are met. It is recommended that you secure your registration as early as possible if you would like to attend the event in-person.


Our virtual event capacity will be unlimited.

Will I be required to wear a mask?

Information on current onsite guidelines and health & safety measures can be found on our Health & Safety page. Assume that you will be required to wear a mask in at least some aspects of the event.

What happens if I need to cancel due to Covid?

Due to the ongoing COVID pandemic, refunds will be issued up until the start date of the event and all processing fees will be waived.

Sponsors

I have questions regarding exhibit sales and sponsorships. Who should I contact?

For information regarding event sponsorship, please email sponsorships@linuxfoundation.org.

Diversity & Inclusion

Will there be a nursing room at the conference?

Yes. For location information, please check with registration or information desk staff onsite. If you need a refrigerator, please email events@linuxfoundation.org prior to the conference to make arrangements.

Will child care be provided?

Due to local COVID restrictions, we unfortunately cannot offer child care services at this event. We can, however, provide a list of local childcare providers. We apologize for this disruption to our normal event plans. We will be making this service available as soon as we can for future events.

What is the policy on animals at the event?

Service animals are permitted.

Is the venue ADA accessible?

Yes. If you need assistance onsite locating an elevator or have other questions about accessibility, please speak to a member of the Linux Foundation Events Staff at any of the registration or information desks onsite. If you have a question prior to the event, please email events@linuxfoundation.org.

Where do I find information on scholarships and travel funding?

For information about or to request a scholarship or travel funding, visit the Scholarships page.

Venue & Travel

Will food and beverages be served? What will food service look like at the event?

Food and beverages will be available throughout the event; however, it may look different than previous years as we adhere to new safety measures set and/or recommended by the venue, local municipalities and the CDC.

To learn more about what we’re doing to keep attendees safe onsite, check out our current guidelines on our Health & Safety page.

What meals are provided with my conference registration?

Continental breakfast, morning breaks, and afternoon breaks are included with an in-person registration and will be available September 27-30. Beer, wine, non-alcoholic beverages and snacks will be available at evening receptions. Lunch will be available for purchase at nearby restaurants.

I have a dietary restriction – who should I contact?

In the registration form, you will be able to indicate a dietary restriction or need. You may also email events@linuxfoundation.org and reasonable efforts will be made to accommodate.

How do I get to the conference?

For information about travel to the event, visit the Venue & Travel page.

Is a hotel reservation included in my registration?

No. Visit the Venue & Travel for more information about how to make a hotel reservation.

How do I book my hotel?

Information on venue, lodging, and transportation can be found on our Venue & Travel page.

Is parking available? How much and do you validate?

Visit the Venue & Travel page for more detail on parking.

What are the discounted room rates for attendees? Is there a deadline to make a reservation?

For information about conference hotel options, rates, and booking deadlines, visit the Venue & Travel page.

Who should I contact if I have a question regarding my hotel reservation?

Please contact the hotel directly.

I need to cancel my hotel reservation. What should I do?

Please contact the hotel directly.

I am having an issue booking my reservation at the conference hotel(s). Is there someone at the Linux Foundation that can help?

If the hotel reservation cut-off date has not passed, please contact housing@linuxfoundation.org and a member of our team will be in touch shortly. Please note, rooms will most likely sell out in advance of the room block close dates listed. We encourage you to book early to secure a room at the conference rate. If the conference hotel is sold out, you may need to secure alternate lodging. Visit the Venue & Travel page for alternative hotel options.

Virtual Event

What are the benefits of attending virtually?

Attending virtually will allow you to watch all event content, and participate in various other ways, from the safety of your own home, and on your schedule. All features available in the virtual event platform will be posted on the website by September 24.

What platform will the event be using and what are the system requirements needed to participate?

Open Source Summit 2021 will be using MeetingPlay. 

This is a web-based, HTML5 platform. You will not need to download any application to participate and browsers on almost all devices will work. View system/browser requirements here.

Your pre-event email will include a system check as well so you can ensure you’ll have no problems accessing the event. Live technical assistance will also be available within the event platform during the event to help attendees troubleshoot any issues.

How will the virtual sessions work?

Sessions will take place at scheduled times just as they would at a face-to-face event. Speakers will be available for a live Q&A with conference session & tutorial attendees. You can build a personalized agenda of sessions you want to attend and receive notifications before sessions start.

I attend mainly for networking. How is that possible in a virtual event?

We know how invaluable face-to-face networking is at events and we purposefully chose a virtual event platform that we felt most closely replicated the real world capabilities for attendee networking at an event. You will be able to connect with speakers, sponsors, and experts through networking lounges, join group “hallway track” discussions with other attendees in group chats, and engage in 1:1 chats with other event attendees.

How will the Event Code of Conduct be enforced in a virtual environment?

All participants must abide by the Linux Foundation Code of Conduct in virtual events just as they would at physical ones. We will be monitoring language and images throughout the platform to ensure there are no violations of the CoC, and quickly handle any that we might find. If you are being harassed, notice that someone else is being harassed, or have any other concerns relating to harassment, please contact a member of the conference staff immediately through the Information desk in the event platform, or email Angela Brown, SVP & General Manager of Events, at angela@linuxfoundation.org.

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