Thank you for your interest in co-locating an event alongside PyTorch Conference North America 2026.
This guide serves as your main resource for information, best practices, and FAQs around planning your co-located event. We attended to answer all frequently asked questions here, so please bookmark and share this page with your planning team!
If after reviewing this guide, you still have a question, contact us!
Additional Items and Services for Package A – E
These optional items and services may be added on and ordered:
Contracting Information
Please complete the PyTorch Conference North America 2026 Co-Location Request Form for event requests. Completion of this form does not guarantee contracted space. Space allocation will follow in the order requests are received.
Contracts for packages A – E must be executed within (10) business days of receipt. Once the (10) business day deadline has passed, space will be released to the next company in line.
Planning Guidance
Communication from PyTorch Events Team
The PyTorch Events Team will send deadline reminders. A “Know Before You Go” guide will be sent a week from event day.
Competitor Registration Policy
In the spirit of community, we do not endorse or recommend that event organizers place restrictions on registrations from “competitor” companies or organizations. If the organizing company insists on restricting who can register for their co-located event, said company is required to list such registration stipulations/parameters in their event description prior to canceling existing registrations or declining new registrations. We also require that said company reach out to the individual directly to explain why their registration is being canceled prior to sending said cancellation requests to our team for processing.
Content
Event topics are not exclusive to one event. Posting event details early allows attendees to plan their travel and tends to encourage higher registration rates.
External Food & Beverage, AV Services, Power, Recording, and Signage
Food & Beverage, AV, Power, Internet, and Signage services are provided through the on-site vendor. Bringing external vendors for food & beverage, AV, power, internet and signage are prohibited, Directional and room signage is included for Packages A – E; placing additional signage within the venue is prohibited.
Health & Safety
All attendees of PyTorch Conference North America 2026, including co-located event attendees, must abide by all event health and safety measures.
Marketing & Promotion
We encourage host companies to market their events to their target audience. An external event website can be linked in the event description on the co-located event page.
Publishing Events to the Event Website & Schedule
Events may be posted once the co-located event contract/addendum is fully executed. In order to have the co-located event listed on the website and registration form, please complete the information collection form sent to you via email by September 11, 2026.
Information needed:
The deadline to submit event information is September 11, 2026.
Registration
Discounts or complimentary code requests for your co-located event should be directed to the PyTorch Events Team point of contact and should include discount percentage/amount, and number of uses you would like to provide. This applies to the co-located event fee only, NOT PyTorch Conference North America 2026.
Event registration will close at the event’s published end time. Once your event sells out, it will be marked as “Sold Out” on the co-located event website and schedule.
Attendee information, including: first name, last name, company, title, country, dietary requirements, and email address will be shared with the event planning point of contact.
Room Assignments
Room assignments will be provided via email 30 days prior to the event start date.
Emails to Attendees
All PyTorch Conference North America co-located event organizers are required to abide by these terms and best practices when sending emails to attendees. Emails should always:
If you require further information/clarification on these terms, please feel free to contact the PyTorch Events Team.
Staffing
Please ensure at least (2) team members are prepared to staff the event during your event. Your team is responsible for ensuring the correct attendees are checked into your event.
Wi-Fi
Please send all packets and downloadable information to attendees prior to the event.
On-Site Logistics
Arrival + Badge Pickup
Please plan to pick-up your badge at the confirmed registration location the morning of October 19, 2026.
Code of Conduct
The Linux Foundation and its project communities are dedicated to providing a harassment-free experience for participants at all of our events, whether they are held in person or virtually. Linux Foundation events are working conferences intended for professional networking and collaboration within the open source community. They exist to encourage the open exchange of ideas and expression and require an environment that recognizes the inherent worth of every person and group. While at Linux Foundation events or related ancillary or social events, any participants, including members, speakers, attendees, volunteers, sponsors, exhibitors, booth staff and anyone else, must not engage in harassment in any form.
On-site Event Activities
All activities must take place in your meeting room. No signage may be placed outside of your meeting room.
Photography
You may see a PyTorch Conference photographer step in and out during your session. Please note specific photo requests can not be accommodated. Photos will be available on the PyTorch Flickr page within 1 week of the event.
Pre-Event Set-up
Event set-up is available for during the following times:
Room Set-up
Room assignment notifications will be sent 30 days prior to the event. Per your contract, all rooms will be set theater style with the number of seats stipulated in your contracted package and must remain in said confirmation for the duration of the event, unless otherwise ordered. Event signage will be provided outside the room. Event organizer-specific signage may be utilized inside the room, but is prohibited in the hallways.
A camera riser may be set in the room for PyTorch Conference 2026 breakouts on subsequent days. These may not be removed.
Security
Please keep all personal belongings in your possession throughout the event. The Linux Foundation, PyTorch, nor the San Jose Convention Center are responsible for lost or stolen items. If something is misplaced during the event, check-in with an Event Staff member at the registration desk.
Signage
There will be wayfinder signage directing attendees to your room, as well as a sign with your event name outside of the event room. All additional signage must be placed inside the meeting room and prohibited in the hallway/foyer areas.
Venue
San Jose Convention Center
150 W San Carlos St
San Jose, CA 95113
WiFi
WiFi network information will be shared with event organizers via the Know Before You Go Guide, and will be provided to all attendees upon arrival at the event.
Important: Please send all attendee materials, downloads, etc before arriving on-site.
Post-Event Guidance
Post-Event Breakdown
Please ensure the room is cleared of all supplies, signage, banners, merchandise, etc at the conclusion of the event.
Post-Event Payment
If the event had registration fees, The Linux Foundation will pass through registration revenue less credit card and registration processing fees. Within 30 days post-event, you will receive an email noting your revenue (less fees) with instructions to submit an invoice to The Linux Foundation for payment.
Contact Us
We attend to answer all frequently asked questions here, so please bookmark and share this page with your planning team!
If after reviewing this guide, you still have questions, please send your inquiry to the PyTorch Events Team, [email protected].
