Automotive Grade Linux All Member Meeting Summer

This event has passed. Please visit the upcoming Automotive Grade Linux All Member Meeting Summer.

Speaker Guide

Welcome

We are excited to welcome you as a speaker to the Automotive Grade Linux All Member Meeting Summer 2023. This year’s event is happening in person from Wednesday, July 12 – Thursday, July 13, at the Hilton Tokyo in Tokyo, Japan.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer, as we will be adding additional speaker details. If you have any questions, please email us at cfp@linuxfoundation.org.

Please click through the tabs on this page to access information.

Deadlines

  • Speaker Registration Deadline: Tuesday, June 13 – Registration information was sent in your acceptance email. If you need this information sent to you again, please get in touch with cfp@linuxfoundation.org.
  • AV Requests Due: Friday, June 16 
  • Speaker Presentation Slides Uploaded to Sched: Monday, July 10 
  • Virtual Speaker Pre-recorded Video Deadline: Monday, July 10
  • Event Dates: Wednesday, July 12 – Thursday, July 13

Schedule, Timing, and Speaker Profiles

The schedule will be announced Wednesday, June 7, and posted on our website using Sched.com. You will receive an email from Sched.com asking you to create your account; please upload your bio and photo.

Please note that all session types are 30 minutes in length. If you have a conflict with the timing of your talk, find that it conflicts with the content of another session, or are having problems uploading your bio and photo, please contact Jennifer Crowley.

Visa Letter Requests 

If you require a visa letter, please register for the event and then complete the visa letter request form.

All visa letter requests must be submitted no later than two weeks before the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.

We also ask that you please note the following:

  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

Venue Details

Automotive Grade Linux All Member Meeting Summer 2023 will occur at the Hilton Tokyo, 6 Chome-6-2 Nishishinjuku, Shinjuku City, Tokyo 160-0023, Japan. Please visit our Venue & Travel page for more information.

HILTON TOKYO
6 Chome-6-2 Nishishinjuku, Shinjuku City, Tokyo 160-0023, Japan

Rooms will likely sell out before the room block close date of Saturday, July 8, and we encourage you to book early to secure a room at the conference rate.

AV Details and Requirements

Please note the following technical requirements:

  • All speakers must supply their computers and adapters to use during their talk.
  • Presentation slides should be formatted in 16:9  
  • A conference-branded presentation template can be downloaded here; use of the template is optional.
  • The room will include a screen, projector, and (2) microphones.
  • We will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis. 
  • AV requests must be received by Friday, June 16 

Presentations

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please upload slides to Sched.com by Monday, July 10 

To upload slides:

  • Log into your Automotive Grade Linux All Member Meeting speaker profile through Sched.com
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload,” and your slides will automatically be saved
  • Or send your slides to jcrowley@linuxfoundation.org who can upload on your behalf.

Virtual Speaker Pre-recording Information

Pre-recorded videos must be received by Monday, July 10

  • Virtual speakers will pre-record their talk, which will be played in the meeting room and then join the video live for Q&A with attendees.
  • Videos should be either MP4 or MOV (under 5gb) – Dimensions: 1280 x 720 (720p), 1920 x 1080 (1080p)
  • Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar. The recording should show your slides/screen and you presenting using a picture-in-picture style format. Videos should be submitted as mp4. Please feel free to reach out with any questions.
  • We have multiple options for uploading your pre-recorded presentation:
    • Add your recording directly into the Google folder (please email jcrowley@linuxfoundation.org to confirm we received your file)
    • Share your file with jcrowley@linuxfoundation.org
    • Or let us know if you have an alternate method (DropBox, file sharing service, etc)

Promote Your Talk

We appreciate you spreading the word about your presentation on Twitter, #automotivelinux,  and LinkedIn. Sample posts that you can share on your social media channels are below.

  • Proud to be chosen as a speaker for #automotivelinux – visit “link to your session” to add my talk to your schedule!
  • Thrilled to announce I’ll be presenting at #automotivelinux! Visit AGL AMM Summer 2023 to see the full schedule 👍
  • Just learned my talk “Session Name” was accepted 🎉 See you all in Tokyo for #automotivelinux! “link to your session
  • Can’t wait to speak at #automotivelinux in Berlin – visit AGL AMM Summer 2023 to check out the full lineup!

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.

Sponsors

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