Speaker Guide

Thank you for speaking at KubeCon + CloudNativeCon Europe 2023, taking place 18-21 April, at RAI Amsterdam Convention Centre in Amsterdam, The Netherlands and virtually via the MeetingPlay virtual platform.

Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information as they are available. If you have any questions, please email the CNCF Content Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Friday, 3 March due to schedule changes that will be made as speakers finalize whether their talks will be in-person or virtual.

Please click through the tabs on this page to access information.

• Upload Bio + Headshot to Sched.com Deadline: Friday, 24 February
• Speaker Registration Deadline: Friday, 24 February
  You should have received registration information in your speaker notification email. Please email the CNCF Content Team if you need this information sent to you again.
• Travel Fund Request Deadline: Thursday, 23 February 
• Finalized Schedule Date: Friday, 3 March
  The timing of sessions is subject to change through Friday, 3 March due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.
• AV Requests Due: Friday, 17 March
• Last Day to Request Speaker Additions or Changes:  Friday, 17 March 
• Presentation Upload to Sched Deadline: Friday, 14 April
• Event Dates: 18-21 April, 2023

Your In-Person Speaker Registration serves as confirmation that you will be speaking with a deadline of Friday, 24 February. If you have a co-speaker or panelists, please confirm with them prior to registering as everyone will need to participate in the session in the same way (i.e. you cannot present in person with a co-speaker who can only speak virtually).

Anyone coming on site, please review our Health + Safety page. We ask that you please check back for updates as we get closer to the event.

You should have received registration details in your acceptance email. If you need this information sent to you again, please contact the CNCF Content Team. If you are not registered by 24 February, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. 

Any co-speakers or panelists that are part of the original CFP submission will also receive complimentary registration. Please contact the CNCF Content Team for details.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Speaker Travel Funding

The deadline for travel funding applications is Thursday, 23 February. You can access the form here.

Note: Talk acceptance does not guarantee travel funding.

This year’s event will take place at RAI Amsterdam Convention Centre located at Europaplein 24, 1078 GZ, Amsterdam, Netherlands

We have several discounted room blocks* and invite you to view this information on our Venue + Travel page.

*Rooms may sell out in advance of the room block close date – we encourage you to book early to secure a room at the conference rate.

The schedule will be announced on Wednesday, 8 February, and will be posted on our website using Sched.com.

IMPORTANT NOTE: The timing of sessions is subject to change through Friday, 3 March due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.

• Please note that all lightning talks are 5-minutes, maintainer and breakout sessions are 35-minutes, and tutorials are 90-minutes.
• If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact the CNCF Content Team.

Please note the following technical requirements:

• All speakers must supply their own computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones; panelists will each receive their own microphones.
• If you require any additional AV, please email the CNCF Content Team with those needs by Friday, 17 March. CNCF will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, 14 April.

To upload slides:

• Log in to your speaker profile through Sched.com or via the mobile site
• On the top of the page click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

We designed an optional PowerPoint template for our speakers. Use of this template is not required but we do welcome you to use it for your convenience. Please note that you will be running your presentation from your laptop via HDMI hookup (bring an adapter if needed), but please also upload a PDF-format version of your slides to Sched.com using the instructions above, formatted in 16:9.

Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.

Lightning talks will be held Tuesday, 18 April with each talk lasting no longer than 5 minutes. To minimize the transition times, we are combining all pre-recorded talks and in-person presentation decks into one master lightning talk presentation. The order of the Tuesday lightning talks will take place in the order listed on the schedule (subject to change).

• All in-person lightning talk speakers must submit their PowerPoint slide deck to our Lightning Talk Folder by 11:59 PM PDT on Friday, 31 March. 
• Your deck must be 16:9 and in .pptx format
• If your slides require a special font, please submit that along with your deck
• Do not embed any videos, please also submit those along with your deck
• Please note that unfortunately, we cannot accept a pdf document.

 If you have further questions, please do not hesitate to reach out to the CNCF Content Team.

The official conference name is KubeCon + CloudNativeCon Europe 2022. Please use the full name when creating your presentation. You may shorten the name to just KubeCon + CloudNativeCon but you may not refer to the conference as KubeCon only. 

Official conference logos and other CNCF artwork are available for download on GitHub:

• KubeCon + CloudNativeCon logos
• CNCF logos and artwork
• CNCF Style Guide

When using KubeCon + CloudNativeCon conference logos, please ensure to use the full logo. It is not permitted to use the KubeCon or CloudNativeCon logos separate from each other.

Use of any trademark or logo is subject to the trademark policy available at https://www.linuxfoundation.org/trademark-usage.

If you would like to use the Kubernetes logo for booth graphics, collateral, or swag, please adhere to the usage guidelines.

The Certified Kubernetes marks may be used only by companies who are certified through CNCF’s Certified Kubernetes Software Conformance program. All usage cases must comply with the brand guidelines. If you have any questions about trademarked logos, please email info@cncf.io.

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our code of conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF Content Team.