Speaker Guide

We are excited to welcome you as a speaker for Open Compliance Summit 2023, taking place December 7-8 at the Ariake Central Tower Hall & Conference in Tokyo, Japan.

Please click through the tabs on this page to access information.

• Schedule Announced: Tuesday, October 17 
• Speaker Registration Deadline: Wednesday, November 1 
• Additional AV Needs Deadline: Monday, November 20  
• Slide Submission Deadline: Monday, December 4
• Event Dates: Thursday, December 7 – Friday, December 8, 2023

Registration

Your In-Person Speaker Registration serves as confirmation that you will be speaking with a deadline of Wednesday, November 1. If you are not registered by this date, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. 

• You should have received registration details in your acceptance email. If you need this information sent to you again, please contact the cfp@linuxfoundation.org.
• Any co-speakers or panelists that are part of the original CFP submission are copied on your awarded email.
• Anyone coming onsite, please review our Health + Safety page. We ask that you please check back for updates as we get closer to the event.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

In addition, we ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

Speaker Travel Funding

If you are not being assisted or sponsored by a company or organization, and would be otherwise unable to attend for financial reasons, you may apply for travel funding. The deadline to apply is Friday, October 20.

Please note: Talk acceptance does not guarantee travel funding.

This year’s event will take place at Ariake Central Tower Hall & Conference in Tokyo, Japan.

The Open Source Summit Japan 2023 room block is also for attendees of the Open Compliance Summit, so please visit our Venue & Travel page for more information. Rooms will likely sell out in advance of the room block close date of November 23 – we encourage you to book early to secure a room at the conference rate.

The schedule will be announced on Tuesday, October 17, and posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another session; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply computers and adapters to use during their talk.
• All speakers should format presentation slides in a 16:9 ratio.
• The room will include a screen, projector, and (2) microphones. 

If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Wednesday, November 1. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, December 1.

To upload slides:

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional, branded Powerpoint Template is available to download, but please note it is not required.

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read, and abide, by our Code of Conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.