Speaker Know Before You Go

We look forward to having you present at KubeCon + CloudNativeCon Europe 2024! Below you will find all logistical details needed to prepare as a speaker.

If you have any additional questions, please refer to your Speaker Guide to answer many common questions or reach out to the public speaker Slack channel #1-kubecon-speakerhelp.

Please read and abide by our Code of Conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

Sessions will be video recorded and uploaded to our CNCF Youtube Channel within 72 hours after the event. There is no virtual component to this event.

In-Person Speakers

• All speakers must supply their own computer, HDMI adapter, and European-compatible power adapter to use during their sessions.
• An AV tech in the room will be available during your presentation. Please visit the AV table in order to be mic’d and to connect your laptop.
• Breakout rooms will include a screen, projector, and (2) wireless microphones (additional microphones will be available for panels)
• Please repeat any questions asked during Q+A for the audience to follow along.
• We recommend viewing seasoned CNCF speaker Bart Farell’s in-depth speaker training video and accompanying guide ahead of traveling to the event.

Pre-Recorded Talks

• Pre-recorded talks will be uploaded to the CNCF Youtube Channel within 72 hours after the event.
• These will not be played at the event, nor is there an opportunity for Q+A.

Please take a moment to review our Health + Safety Protocols before your arrival to the venue.

Venue

Paris Expo Porte De Versailles
1 Place de la Porte de Versailles, 75015 Paris, France

Speaker Lounge

• Located in Pavilion 7 | Level 7.2 | Le Bistrot De Paris Level 1
• Open Tuesday – Friday during 9:00-18:00

Wi-Fi

• SSID: TwingateK8sAccess
• Password: cloudnative

Please visit the t-shirt pick-up counter at the CNCF Corner Store in the Solutions Showcase and bring your badge to pick up your speaker gift.

Speaker gifts are only available to speakers of the main KubeCon + CloudNativeCon event.

• All speakers are encouraged to join the public speaker channel #1-kubecon-speakerhelp in the CNCF Slack workspace. 
• Never used Slack before? Please refer to our community guidelines.
• If you are not yet a member of the CNCF Slack workspace, please sign up to join the workspace here: http://slack.cncf.io/

If you have not uploaded your slides to Sched.com, please submit a PDF copy of your slide deck as soon as possible.

• Our branded PowerPoint template is optional but encouraged to use.
• Presentations must be formatted in 16:9.
• Please review this helpful step-by-step guide if you have any questions.

We encourage all speakers to add their session’s provided QR code to the end of their presentation to encourage attendees to score and leave feedback, which will be sent via email after the event.

If you need your QR code, this can be generated by adding your session’s direct link from Sched.com to the end of the following URL and pasting into a browser:

• https://image-charts.com/chart?chs=300×300&cht=qr&choe=UTF-8&chl=

(example: https://image-charts.com/chart?chs=300×300&cht=qr&choe=UTF-8&chl=https://sched.co/1HyPN)

Lightning talks, as the name suggests, go very quickly and we ask that you please come practiced, prepared, and on time.

Setting You up for Success ONSITE

• Upload your Deck: All lightning talk speakers must submit their PowerPoint slide deck to our Lightning Talk Folder by 11:59 PM PDT on Monday, 11 March
• Lightning Talk Date and Time: Tuesday, 19 March from 17:30 – 18:30
• Location: Pavilion 7 | Level 7.3 | Paris Room
• AV Check-In + Walkthrough: All speakers must arrive by 16:45pm to be seated in order and receive a quick demonstration on how to use the wireless slide advancer and the process to hand off to the next speaker.
• AV Setup: We will provide a podium microphone, visible speaker timer, and a wireless slide advancer. A dedicated production manager will be at the walkthrough to lead you through everything to expect.
• Stage Set-up: The lightning talk stage will have a main center screen to display your content slides and monitors for you to view your slide and notes. Please keep your notes to no more than 3 bullet points per slide to ensure readability.
• Lightning Talk Host: Our Lightning Talk Host will introduce each speaker and call you on stage when it is your time.

Each ContribFest session will have an AV tech in the room to assist with any technology questions with connecting your laptop to the main screen. Please direct all AV-related questions to the tech in the room.

Setting You up for Success ONSITE

• Prepare Ahead of Time – It is up to the presenters on how to spend the 90 minutes, but please remember that the point is to get contributions from attendees. To get the most out of your session, please confirm the overall goal with your contributors ahead of time to avoid giving mixed signals. We also highly recommend having your repo ready to go ahead of time and that somebody in the room has the ability to merge PRs.
  If you have any mechanism to track success (e.g. labeling, copying the commits or PR in a doc for sharing, etc.) please have this ready before your ContribFest session begins. 
• Beginning your Session – At the beginning of the session, you are required to give a brief introduction to the issue you want to solve. This is important to familiarize attendees with the problem in case they are new to your project. After your introduction, we encourage you to interact with the attendees as much as possible to network, collaborate, and find meaningful solutions. This is your chance to work closely with contributors to your project and make lasting connections.
• Room Layout – Unlike other breakout sessions or tutorials, the ContribFest room will have six communal-style tables that will seat 8 comfortably per table. This is to facilitate a more casual conversation between attendees to work together in achieving the goal at hand.

Please refer to the Poster Session section of the speaker guide for instructions, technical specifications, and best practices.

Setting You up for Success ONSITE

• Bring your PDF: Please bring your poster presentation on a flash drive to connect to the LED monitor. We recommend you have your poster saved in 1-2 additional locations as backup.
• Tech Check: On Wednesday, 20 March between 13:30-14:30, visit the Poster Pavilion in the Solutions Showcase at the corner of aisles K and L to connect with an event team member and confirm that your poster displays correctly.
• Check in: Arrive 30 minutes prior to KubeCrawl + CloudNativeFest to check in, locate your monitor, and set up your poster presentation.
• Recommended Attire: Please dress comfortably or opt for business casual attire. We suggest wearing comfortable shoes since you’ll be primarily standing.

Please reach out to Janelle Caudill for any questions regarding poster sessions.

If you have any other venue, speaker, or schedule-related questions, please reach out to the #1-kubecon-speakerhelp Slack channel.