KubeCon + CloudNativeCon Europe

KubeCon + CloudNativeCon Europe 2020 Speaker Guide

Overview

Thank you for speaking at KubeCon + CloudNativeCon Europe 2020, taking place March 30–April 2, at the RAI Amsterdam in Amsterdam, The Netherlands.

This is your official event speaker guide, which contains pertinent information regarding deadlines and speaker responsibilities. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email Nanci Lancaster.

Please click through the menu on the left of this page to access information.

Important Dates + Deadlines

  • Speaker Registration Deadline: Friday, February 21
  • Upload Bio + Headshot to Sched.com Deadline: Monday, February 24
  • Travel Fund Request Deadline: Friday, February 28
  • AV Requests Due: Friday, February 28
  • Last Day to Request Speaker Additions or Changes: Monday, March 6
  • Presentation Upload Deadline: Monday, March 23

Registration

To confirm that you will be presenting, please go to the speaker-specific registration page to register as a speaker by Friday, February 21. If you are not registered by February 21, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. If you previously purchased your registration, please email Nanci Lancaster and she will get your registration updated and any refunds processed.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

We also ask that you please note the following:

  • Provision of a visa letter by Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
  • Linux Foundation processes most visa letter requests in (3) business days.

Speaker Travel Funding

CNCF is able to provide travel funding on a case by case basis to speakers who are unable to pay for their own travel expenses and whose companies are not willing to provide assistance. If you are in need of travel funding please fill out the form no later than Friday, February 28.

Note: Talk acceptance does not guarantee travel funding.

Venue Location

KubeCon + CloudNativeCon Europe 2020 will be held at the RAI Amsterdam in Amsterdam, The Netherlands.

RAI Amsterdam – Europaplein 24, 1078 GZ Amsterdam, The Netherlands

Hotel Accommodations

We have reserved blocks of rooms at several hotels and invite you to view this information on our Venue & Travel page.

Rooms may sell out in advance of the room block close rate – we encourage you to book early to secure a room at the conference rate.

We look forward to welcoming you to Amsterdam!

Schedule + Uploading a Bio/Photo

The schedule will be announced on Wednesday, January 29, and will be posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account. Please upload your photo and bio no later than Monday, February 24.

Room Allocation Notice: To minimize overcrowded sessions, we will not be assigning sessions to rooms until closer to the event. Sessions will be assigned to rooms based on popularity shown within schedules built by attendees and not by track. This means a room could have up to 15 different tracks vs just housing one seamless track. You will know what room your session is assigned two weeks before the event. 

Please note that all breakout conference sessions are 35-minutes in duration, Lightning Talks are 5-minutes, and Tutorials are 90-minutes. Additionally, please note that Lightning Talks are only on Monday, March 30. If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact Nanci Lancaster at speakers@cncf.io

Speaker Cancellation and Session Update Policy

If you need to cancel or update your session, please contact Nanci Lancaster and note the below policy. All requests must be made no later than Monday, March 6.

  • If you are on a solo session and are no longer able to attend the conference, your session will be canceled and replaced with a session from the waitlist. Neither you nor your company will be allowed to replace you as a speaker.
  • If you are on a session with one speaker, and would like to add a co-speaker, or, are on a session with two or more speakers and would like to replace one of the speakers, your replacement or addition request will need to be approved by the co-chairs before we are able to add them as a speaker.

If you have any update requests to your session (speaker changes, description updates, etc.), those requests must be made no later than Monday, March 6.

AV Details + Requirements

Any additional AV requests are due by Friday, February 28

The room will include a screen, projector, (2) wireless microphones, and (1) handheld microphone for audience Q&A, so be sure to leave time at the end of your talk.

Required: All breakout, maintainer track, and tutorial speakers will need to supply their own computer and necessary adaptors to use during their session

Exception: If you are a Lightning Talk speaker, you will be required to email your final presentation, in PowerPoint format only, directly to Nanci Lancaster no later than one week before the event on Monday, March 23. We will combine all Lightning Talk presentations into one seamless deck, controlled backstage instead of the speakers needing to use their own laptops.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please email Nanci Lancaster with those needs by Friday, February 28. CNCF will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.

Track Chairs

**Breakout Speakers Only**

Please be aware that when you arrive to your room no later than 15-minutes before your session begins, you will be greeted by a track chair member that has volunteered their time on-site to introduce speakers to the audience. Their role is to introduce you to the audience at the start of your session, help facilitate Q&A, and maintain the integrity of the session. Please email Nanci Lancaster if you have any questions regarding track hosts.

Speaker PowerPoint Presentation Template

We designed an optional KubeCon + CloudNativeCon Europe PowerPoint template for our speakers. Use of this template is not required but we do welcome you to use it for your convenience.

Helpful Notes on Presentation Design

  • Obsolete, low-res (i.e., pixelated), and malformatted logos are an epidemic among conference presentations. High-res logos of over 1000 cloud native projects, products, and companies are available in the cloud native landscape and the serverless and member landscapes. All logos are in the card mode and can be found with Cmd-F or Cntl-F from your browser. Note that all of these logos are stacked, not horizontal, and include the name. The logos are all the most current (or you can open a pull request if they’re not). Also note that the text below the logo shows the proper capitalization of projects like gRPC and containerd. In particular, Alibaba Cloud, Amazon Web Services, Google Cloud, and Microsoft Azure have all changed their logos in the last couple years; please use their current one.
  • Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.

Presentation Requirements

Upload to Sched.com by Monday, March 23

All breakout, maintainer track, lightning talk, and tutorial speakers are required to upload their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. Note: If you are on a panel, email your presentation slides in PDF-format to Nanci Lancaster and she will upload for you.

Please note that your presentation slides should be uploaded in PDF-format to Sched.com and must be formatted in 16:9.

To upload slides:

  • Log into your KubeCon + CloudNativeCon Europe 2020 speaker profile through Sched.com
  • After logging in, go to kccneu20.sched.com. 
  • Click on “You’re speaking at this event! Manage & promote your session →” at the top of the schedule
  • On the next page, click “Add Presentation”
  • Then, click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

Additional Requirements – Lightning Talks Only

If you are a Lightning Talk speaker, you will be required to email your final presentation, in PowerPoint format only, directly to Nanci Lancaster no later than one week before the event on Monday, March 23. We will combine all Lightning Talk presentations into one seamless deck, controlled backstage instead of the speakers needing to use their own laptops. On the day of the Lightning Talks, March 30, you will be required to arrive at your room no later than 1:55pm for a brief stage walk-thru to best prepare you for the flow and mitigate any issues with your presentation ahead of the lightning talks.

Promote Your Talk

Once the schedule is announced on January 29, we appreciate you spreading the word about #KubeCon #CloudNativeCon and your session – please find some sample tweets below to share on your social channels! Note: The short link to your session can be found on your session’s sched.com page, just below the title, to the left of the “Tweet” and “Share” buttons.

  • I just found out that my talk about [TOPIC] was accepted for #KubeCon + #CloudNativeCon Amsterdam in March! 🎉 Come see me on [DATE]! [SESSION LINK]
  • Going to #KubeCon + #CloudNativeCon Amsterdam in March? Come check out my session [SESSION NAME] on [DATE]. Hope to see you there! [SESSION LINK]
  • My first talk on [TOPIC] was just accepted for #KubeCon + #CloudNativeCon Amsterdam  – visit [SESSION LINK] to add my talk to your schedule⚡️! 
  • Can’t wait for #KubeCon #CloudNativeCon! 👍 I will be speaking on [DATE] – Come see my session [TITLE] – Hope to see you there! [LINK TO SESSION]
  • Thrilled to have my session [SESSION TITLE] accepted for #KubeCon + #CloudNativeCon Amsterdam! Visit https://bit.ly/2GdccZK to check out the full lineup!

Contributed Content Opportunities

As your communications teams prepare for KubeCon + CloudNativeCon Europe, we’ve had several key publications express interest in having our members, speakers and sponsors contribute thought leadership collateral ahead of the show.

The opportunities listed below are optional, and open to everyone. We do however encourage you to participate to help build buzz, and shape the conversation heading into the show. In particular, this is a great way for speakers to raise their profile, and draw attention to your upcoming talk tracks.

Below please find the guidelines and publications.  We have changed the process for submitting news so please note: Please submit all final articles by completing this form https://forms.gle/Pcx2bmXXNbiwqALL6. Please submit only one article per company.

Please submit all articles by February 28, however, we encourage you to submit as early as possible as our media partners need time to get articles scheduled and may not be able to accommodate all.

Examples that were published previously:

Guidelines:

  • The article must be vendor-neutral, and educational themed content
  • Focus on high-level concepts coming out of presentations or general trends and themes happening around cloud native, containers, Kubernetes.
  • Suggested trends that are popular around cloud native include community culture, microservices, serverless, service mesh, edge computing, security, CNFs, containers, enterprise adoption.  
  • Additional topics of interest include: IT vs. Business Leaders, data analytics, digital transformation, and virtualization.  
  • The ideal length is 800-1,500 words.
  • You may include any sort of infographic, image, if you’re inclined.
  • Q&A interviews with questions and answers submitted for publication are also of interest. Between 8-10 questions.
  • When submitting an article, the writer’s name, title at the company and a short BIO (professional only) must be included
  • The article may not have been published elsewhere.

Publications:

Many thanks, and we look forward to seeing all of you in Amsterdam!

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read, and abide by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentation.

Schedule and Speaker Point of Contact

Nanci Lancaster is your main point of contact for any speaker or schedule-related questions. Please contact her at speakers@cncf.io.

Sponsors

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Media Partners