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In-Person Speaker Guide


We are excited to welcome you as a speaker for O3DCon taking place both in-person and virtually on October 17-19, 2022. This event is happening both in-person at the Fairmont Austin in Austin, Texas, and virtually via the Accelevents virtual platform. Please click through the tabs on this page to access information.

Please click through the tabs on this page to access information.

Important Dates & Deadlines

  • Speakers Registration Deadline: Wednesday, September 7
  • Additional AV Request Deadline: Monday, September 26
  • Upload Presentation Slides to Sched: Friday, October 14
  • Event Dates: Monday, October 17 – Wednesday, October 19


Your registration serves as confirmation that you will be speaking, and you will need to register as either an in-person OR virtual speaker by Wednesday, September 7. If you are not registered by September 7, there is a possibility that your speaking slot will be replaced by one on our waiting list, so please do so promptly.

IN-PERSON – use the voucher code O3DCON22SPK, and select “In-Person Speaker” from the drop-down menu

If you have a co-speaker or panelists, please confirm with them before selecting your session format. All session presenters + panelists will need to align with the talk type delivery mode (i.e. for any session, a primary speaker cannot present in person with a co-speaker who can only speak virtually. Both speakers would need to present virtually).

If you plan to attend in person, please be aware that anyone coming on site must be fully vaccinated against COVID-19, and you can review that information on our Health + Safety page. Please check back for updates as we get closer to the event.

If you are unable to present, please let us know as soon as possible.

Visa Letter Requests

If you require a visa letter, please register for the event and then complete the visa letter request here.

Venue & Hotel Accommodations

This year’s event will take place at Fairmont Austin located at 101 Red River St, Austin, TX 78701.

We have a discounted room block at the Fairmont Austin and invite you to view this information on our Venue & Travel page.

* Rooms may sell out in advance of the September 23, 2022 room block close date – we encourage you to book early to secure a room at the conference rate.

Schedule, Timing & Speaker Profiles

The schedule will be announced Thursday, August 25, and will be posted on our website using Sched.com.

  • Session presentations are 30 minutes in duration and workshops are 90 minutes in duration.
  • If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact o3dcon_speakers@linuxfoundation.org
  • If you would like to make updates to your speaker profile on Sched.com (biography, headshot, titles), send updates directly to o3dcon_speakers@linuxfoundation.org

AV Details & Requirements

Please note the following technical requirements:

  • All speakers must supply their own computers and adapters to use during their talk.
  • Presentation slides should be formatted in 16:9. 
  • The room will include a screen, projector, and (2) microphones. 

If you require any additional AV, please email o3dcon_speakers@linuxfoundation.org with those needs by Monday, September 26. The Open 3D Foundation will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, October 14.

To upload slides:

  • Log into your speaker profile through Sched.com or via the mobile site
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

An optional PowerPoint template is available to download but is not required.

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please do not hesitate to email us at o3dcon_speakers@linuxfoundation.org