Welcome
We are excited to welcome you as a speaker for O3DCon taking place both in-person and virtually on October 17-19, 2022. This event is happening both in-person at the Fairmont Austin in Austin, Texas, and virtually via the Accelevents virtual platform. Please click through the tabs on this page to access information.
Please click through the tabs on this page to access information.
Registration
Your registration serves as confirmation that you will be speaking, and you will need to register as either an in-person OR virtual speaker by Wednesday, September 7. If you are not registered by September 7, there is a possibility that your speaking slot will be replaced by one on our waiting list, so please do so promptly.
VIRTUAL – use the code O3DCON22SPK, and select “Virtual Speaker” from the drop down menu
If you have a co-speaker or panelists, please confirm with them before selecting your session format. All session presenters + panelists will need to align with the talk type delivery mode (i.e. for any session, a primary speaker cannot present in person with a co-speaker who can only speak virtually. Both speakers would need to present virtually).
If you are unable to present, please let us know as soon as possible.
Schedule, Timing & Speaker Profiles
The schedule will be announced Thursday, August 25, and will be posted on our website using Sched.com.
Platform & Specifications Details
We will be using the virtual platform Accelevents which will allow speakers to deliver content by pre-recorded talk. Accelevents is a virtual venue with multiple interactive areas that allow attendees to move in and out of rooms just like an in-person event, enjoy speaker content, and make personal connections. There will be chat-based Q&A if time permits.
Your pre-recorded talk will also be posted on O3D Foundation’s YouTube Channel once the event has ended.
Pre-recording Information & Tools
Virtual speakers will pre-record their talk, which will be played through the event platform.
Uploading Instructions for Pre-recorded Sessions
We have multiple options for uploading your pre-recorded presentation:
Inclusive Speaker Orientation Online Course
In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Technical Tips for Virtual Presentations
- Audio – as counterintuitive as it may sound, the single most important factor in a good video, is the audio quality.
- Eliminate ambient noise – close the doors and windows. You’d be surprised how much environmental noise gets picked up.
- Lighting – Do not put lights overhead and don’t put any lights or windows behind you as they will alter the light levels in your videos and create shadows.
- Background – don’t be afraid to show your natural environment – bookcases, plants, paintings – as long as they are not too distracting.
- Framing – place yourself slightly off-center to the left or right rather than directly in the middle of the frame.
- Camera Height – the lens should either be directly level or pointing ever so slightly downwards towards your face.
- Stand – we recommend you stand during your presentation to help project your voice and improve your posture. However, if you’re more comfortable sitting, then please do.
- Timer – Have a clock to keep track of the time you have remaining.
Lighting, Webcam and Microphone Best Practices
Best Practices for Lighting
- For best results, use natural light and supplement with additional light as needed.
- Keep natural light in front of you to avoid shadows. A bright window behind you can make you appear as a dark silhouette.
- Interior rooms with no natural light source may require additional targeted lighting, such as a ring light, to brighten the speaker’s face.
Best Practices for Webcams
- To ensure the speaker is looking directly at the audience, place the webcam at eye level.
- Avoid distracting backgrounds by checking the surroundings behind you to make sure there are no distracting colors or movement.
- Presenters should use chairs that are adjustable for height but do not swivel. Swiveling on camera creates a poor attendee experience and can be distracting.
Best Practices for Microphones
- Use external microphones whenever available, as microphones built into computers and cameras often have lower quality.
- An external microphone allows the speaker to place it in the optimal location for sound.
- Place the microphone close to the speaker’s mouth, but not in the camera view.
- Test audio levels in advance.
- Manage noise by turning off fans, phones, or speakers and keep ambient noise to a minimum.
- Do not touch the microphone while unmuted.
Dress Code
- There is no dress code for presentations, and we encourage you to be comfortable. That said, you must be aware that the code of conduct applies to this space, both in terms of what you show on camera and what you say. We ask that you be tasteful and considerate in choosing your clothing and surroundings. Keep in mind that we are a global community. Please refrain from wearing shirts with global brand logos that are not your own. Solid colors (not white) also work best instead of prints.
Tips to Keep Your Virtual Audience Engaged
- Learn the Content: Familiarity with the content allows a speaker to focus on presenting, rather than trying to remember the points to make. To minimize worry about forgetting elements of the presentation, include notes in your presentation file and have a printout of your script or talking points.
- Practice Makes Perfect: Speakers should practice their content delivery in the environment in which they will deliver it, such as in front of a computer. Presenting alone to a computer can be awkward at first. To make speakers more comfortable, ask colleagues, roommates, or family to sit in front so they can present to familiar faces.
- Understand the Tools: Speakers should understand and utilize the content options available to them, to maximize the effectiveness of the presentation technology. It’s important to know the basic functions of the software, e.g. how to advance slides, manage Q&A chats, before the presentation.
- Speak Up: Check audio levels before presenting, but also make sure to breathe at regular intervals to speak audibly and clearly. Maintaining a clear, even tone throughout the presentation will allow the audience to hear it without adjusting their volume settings.
- Look at Your Camera: If presenting via video, remember, the webcam is your link to your audience. Make eye contact with the camera so it appears to the audience that you are speaking directly to them.
- Don’t Fear Mistakes: Humans make mistakes, even during presentations. Realize that flubs happen and they won’t derail your presentation – unless you let them. Just keep going in your planned presentation and remember, the audience is forgiving.
- Be Prepared: During the presentation, have a glass of water nearby to sip as needed. Also, keep handy a printout of your slides or notes in case you need to refer to them.
Source: https://www.inxpo.com/assets/pdfs/litepapers/How-To-Be-An-Engaging-Speaker.pdf
Additional Resources
- Web Presenting: Gear Tips + Enhancing Your Remote Studio
- 19 Video Presentation Tips to help you give a great presentation (even if you hate the way you look on camera)
- 9 Tips for Giving Engaging Virtual Presentations | This article gives 9 tips and within each tip has folks from the tech world giving their advice in a fun/relatable way.
- PACE Acronym for Virtual Presentations
- Checklist for Speakers | This article provides checklists applicable for speakers that are live streaming.
Code of Conduct
Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
Contact Us
If you have any other platform, speaker, or schedule-related questions, please contact us at o3dcon_speakers@linuxfoundation.org.
