Open Source Summit

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In-Person Speaker Guide


We are excited to welcome you as a speaker for Open Source Summit + Embedded Linux Conference + OSPOCon, taking place the week of September 27. These events are happening both in-person at the Hyatt Regency Seattle in Seattle, Washington, and virtually via the MeetingPlay virtual platform.

IMPORTANT NOTE: Timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.

Please click through the tabs on this page to access information.

Important Dates & Deadlines

  • Speakers Registration Deadline: Friday, August 13. You should have received registration information in your speaker notification email. Please email if you need this information sent to you again.
  • Finalized Schedule Date: Friday, August 20. The timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.
  • In-person Additional AV Request Deadline: Friday, September 10
  • Upload Presentation Slides to Sched: Thursday, September 23
  • Event Dates: Monday, September 27 – Thursday, September 30
  • Timezone: Pacific Daylight Time (PDT), UTC-7

Vaccine Verification, Masks, and Onsite Health + Safety

As part of our commitment to safety, everyone participating in-person must do the following:

  • Provide proof of full COVID-19 vaccination – view accepted vaccines and definition of ‘fully vaccinated’ here.
  • Take a daily temperature check and health symptom survey in order to enter the event
  • Wear a mask except when in outdoor event spaces or when at designated eating+drinking areas that allow for unmasking
  • Follow other onsite health and safety measures, ie respecting social distancing, frequent hand washing etc.

We have 3 methods of vaccine verification which you can view details on here. We encourage you to use the Clear Health Pass app which will provide you the most streamlined process onsite allowing you a quick initial entry with vaccine verification and health symptom survey, along with an in-app daily health survey. If you are planning to have your vaccine verified onsite, please do leave extra time upon entry each day.


Before you can pick up your conference badge, you’ll need to complete your vaccine verification and initial temperature check, and daily health survey. This will take place on the 2nd Floor of the Hyatt Regency Seattle starting on Sunday, Sept.26th from 2:30 – 6:00 pm PDT, then starting at 7:30 am on Monday and 8:00 am on Tuesday and Wednesday.

Once verified, you will be given a green pass to take to the 3rd Floor of the Hyatt to exchange for your registration badge and your daily ‘cleared’ badge sticker.

Once you have your badge with the ‘cleared’ sticker for that day, you can freely move in and out of the event space for the remainder of the day.
On subsequent days of the event, you will need to continue daily temperature checks and health surveys to get your ‘cleared’ sticker for each day. These can be done on the 2nd Floor or the 7th Floor. You will also need to show your ID at the same time to ensure badges have not been transferred between attendees. Again, once you’ve received your sticker for the day, you can freely move in and out of the event for the remainder of the day. 
Entry to any social activity or evening event, including those on Sunday, will not be allowed without the above process being completed. 


Once you receive your green ‘verified’ pass, you’ll proceed to the 3rd Level of the Hyatt to pick up your badge. Please note that attendees will need their badges at all times and badges cannot be re-issued.


Your registration serves as confirmation that you will be speaking and you will need to register as either an in-person OR virtual speaker by Friday, August 13, 2021. If you have a co-speaker or panelists, please confirm with them prior to registering as everyone will need to register in the same way (i.e., you cannot present in-person with a co-speaker who can only speak virtually). 

NOTE: Once you register as an in-person or virtual speaker, this will be final and you will not be able to switch.

If you do plan on attending in person, please be aware that anyone coming on site must be vaccinated against COVID-19, and you can review that information on our Health & Safety page.

You should have received registration details in your acceptance email. If you need this information sent to you again, please contact If you are not registered by August 13, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. 

All speakers receive complimentary registration and any co-speakers or panelists can register using the same details provided above. If, after your talk is accepted, you add an additional speaker that was not included in your initial submission, that/those speaker(s) will not receive complimentary registration, but will receive a 40% discount off the prevailing registration rate. Please contact for details and questions.

Visa Letter Requests

If you require a visa letter, please register for the event and then complete the visa letter request here.

Travel Funding

If you requested travel funding as a part of your proposal and have not submitted your request, please do so as soon as possible. You can access the form here. The deadline for travel funding applications is Thursday, July 29. 

*  Please note: Talk acceptance does not guarantee travel funding.

Venue & Hotel Accommodations

This year’s event will take place at Hyatt Regency Seattle located at 808 Howell Street, Seattle, WA  98101

We have a discounted room block at the Hyatt Regency Seattle and invite you to view this information on our Venue & Travel page.

* Rooms may sell out in advance of the September 2, 2021 room block close date – we encourage you to book early to secure a room at the conference rate.

Schedule, Timing & Speaker Profiles

The schedule will be announced Thursday, July 22, and will be posted on our website using

IMPORTANT NOTE: Timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.

  • All technical breakout sessions are 50 minutes in duration; lightning talks are 10 minutes in duration; tutorials are 110 minutes in duration; and most OSPOCon, Community Leadership & Management, and DE&I talks are 25 minutes.
  • If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact
  • If you would like to make updates to your speaker profile on (biography, headshot, titles), send updates directly to, so they can be integrated with the virtual platform.

AV Details & Requirements

Please note the following technical requirements:

  • All speakers must supply their own computers and adapters to use during their talk.
  • Presentation slides should be formatted in 16:9. 
  • The room will include a screen, projector, and (2) microphones; panelists will each receive their own microphones.
  • If you require any additional AV, please email with those needs by Friday, September 10. The Linux Foundation will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Thursday, September 23.

To upload slides:

  • Log into your speaker profile through or via the mobile site
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

An optional PowerPoint template or OpenDocument template is available to download but is not required.

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at that is not included here, please contact us to let us know.