Welcome
We are excited to welcome you as a speaker for Open Source Summit + Embedded Linux Conference + OSPOCon, taking place the week of September 27. These events are happening both in-person at the Hyatt Regency Seattle in Seattle, Washington, and virtually via the MeetingPlay virtual platform.
IMPORTANT NOTE: Timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.
Please click through the tabs on this page to access information.
Vaccine Verification, Masks, and Onsite Health + Safety
As part of our commitment to safety, everyone participating in-person must do the following:
- Provide proof of full COVID-19 vaccination – view accepted vaccines and definition of ‘fully vaccinated’ here.
- Take a daily temperature check and health symptom survey in order to enter the event.
- Wear a mask except when in outdoor event spaces or when at designated eating+drinking areas that allow for unmasking
- Follow other onsite health and safety measures, ie respecting social distancing, frequent hand washing etc.
We have 3 methods of vaccine verification which you can view details on here. We encourage you to use the Clear Health Pass app which will provide you the most streamlined process onsite allowing you a quick initial entry with vaccine verification and health symptom survey, along with an in-app daily health survey. If you are planning to have your vaccine verified onsite, please do leave extra time upon entry each day.
DAILY HEALTH + SAFETY PROCESS
Before you can pick up your conference badge, you’ll need to complete your vaccine verification and initial temperature check, and daily health survey. This will take place on the 2nd Floor of the Hyatt Regency Seattle starting on Sunday, Sept.26th from 2:30 – 6:00 pm PDT, then starting at 7:30 am on Monday and 8:00 am on Tuesday and Wednesday.
Once verified, you will be given a green pass to take to the 3rd Floor of the Hyatt to exchange for your registration badge and your daily ‘cleared’ badge sticker.
Once you have your badge with the ‘cleared’ sticker for that day, you can freely move in and out of the event space for the remainder of the day.
On subsequent days of the event, you will need to continue daily temperature checks and health surveys to get your ‘cleared’ sticker for each day. These can be done on the 2nd Floor or the 7th Floor. You will also need to show your ID at the same time to ensure badges have not been transferred between attendees. Again, once you’ve received your sticker for the day, you can freely move in and out of the event for the remainder of the day.
Entry to any social activity or evening event, including those on Sunday, will not be allowed without the above process being completed.
PICKING UP YOUR REGISTRATION BADGE AFTER HEALTH + SAFETY CLEARANCE
Once you receive your green ‘verified’ pass, you’ll proceed to the 3rd Level of the Hyatt to pick up your badge. Please note that attendees will need their badges at all times and badges cannot be re-issued.
Registration
Your registration serves as confirmation that you will be speaking and you will need to register as either an in-person OR virtual speaker by Friday, August 13, 2021. If you have a co-speaker or panelists, please confirm with them prior to registering as everyone will need to register in the same way (i.e., you cannot present in-person with a co-speaker who can only speak virtually).
NOTE: Once you register as an in-person or virtual speaker, this will be final and you will not be able to switch.
If you do plan on attending in person, please be aware that anyone coming on site must be vaccinated against COVID-19, and you can review that information on our Health & Safety page.
You should have received registration details in your acceptance email. If you need this information sent to you again, please contact cfp@linuxfoundation.org. If you are not registered by August 13, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly.
All speakers receive complimentary registration and any co-speakers or panelists can register using the same details provided above. If, after your talk is accepted, you add an additional speaker that was not included in your initial submission, that/those speaker(s) will not receive complimentary registration, but will receive a 40% discount off the prevailing registration rate. Please contact cfp@linuxfoundation.org for details and questions.
Visa Letter Requests
If you require a visa letter, please register for the event and then complete the visa letter request here.
Travel Funding
If you requested travel funding as a part of your proposal and have not submitted your request, please do so as soon as possible. You can access the form here. The deadline for travel funding applications is Thursday, July 29.
* Please note: Talk acceptance does not guarantee travel funding.
Venue & Hotel Accommodations
This year’s event will take place at Hyatt Regency Seattle located at 808 Howell Street, Seattle, WA 98101
We have a discounted room block at the Hyatt Regency Seattle and invite you to view this information on our Venue & Travel page.
* Rooms may sell out in advance of the September 2, 2021 room block close date – we encourage you to book early to secure a room at the conference rate.
Schedule, Timing & Speaker Profiles
The schedule will be announced Thursday, July 22, and will be posted on our website using Sched.com.
IMPORTANT NOTE: Timing of sessions is subject to change through Friday, August 20 due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.
Presentation Details
All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Thursday, September 23.
To upload slides:
An optional PowerPoint template or OpenDocument template is available to download but is not required.
Inclusive Speaker Orientation Online Course
In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Code of Conduct
Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
Contact Us
If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org. that is not included here, please contact us to let us know.
