Submit a CNCF Project OR Co-located Event Proposal 2024
Updates for 2024:
|Virtual Only Events||✔||✔||✔||✔||✔|
Review the below for details on the co-located events proposal process + FAQs.
To submit the CNCF Project or Co-located Events proposal form, you will need to provide the following information. Incomplete proposals will not be considered.
FAQ – Proposal Process 2024
How do I submit a proposal?
Please review the process outlined above.
When does the proposal form close for CNCF-hosted co-located events in Q1 & Q2 of 2024?
Proposals for CNCF-hosted Co-located Events at KubeCon + CloudNativeCon Europe & Open Source Summit North America 2024 are due by October 2, 2023. The form will remain open after this date to accept CNCF project + co-located event proposals for the remainder of 2024.
I don’t have all the required details to submit the proposal form – what should I do?
Please provide as much detail as you can and provide a timeline for when you will be able to provide more information. Noting, incomplete proposals without a timeline for sharing more details will not be reviewed.
How and when will I know if our proposal is accepted?
Notifications for KubeCon + CloudNativeCon Europe & Open Source Summit North America 2024 will be sent the week of October 16, 2023. If you do not receive an update from our team by October 20, 2023, please reach out to our team at firstname.lastname@example.org.
How many co-located events will take place at KubeCon + CloudNativeCon?
Estimated: 8-14 CNCF-hosted Co-located events at each KubeCon + CloudNativeCon.
FAQ – Registration
KubeCon + CloudNativeCon CNCF-Hosted Co-located Events will now take place on a single day. The new “In Person All Access Pass” will provide attendees with the option to attend any co-located event they would like.
When will registration be open, and how much will it cost?
Registration is now open, please visit the registration page for more details.
You will have the following IN-PERSON registration options:
If I’m accepted as a co-located event speaker – do I also have to purchase registration for KubeCon + CloudNativeCon?
No, all accepted co-located event speakers will be provided with an “All-Access” pass for CNCF- hosted co-located events and KubeCon + CloudNativeCon North America programming.
Will there be a registration option to only attend Monday, November 6 CNCF-hosted co-located events and not KubeCon + CloudNativeCon North America on November 7-9?
There is NOT a single day Co-located Event Only pass available.
FAQ – Co-located Event Structure
What does it mean to be a CNCF-Hosted Co-located Event?
CNCF-Hosted Co-located Events are provided with full event management services:
FAQ – Program Committees
What is a Program Committee?
The event program committees (PC) are comprised of subject-matter experts who drive the content for the event. Program committees should represent the diversity of our full community. Program Committees must include at least one non-male participant, and a company cannot have more than (2) representatives.
Co-located Event Program Committee Members will be held to the same guidelines as the KubeCon + CloudNativeCon Chairs & Program Committee.
What are the roles and responsibilities of the Program Committee?
- Event Program Chair / Co-chairs (1-2 per co-located event):
- Program Committee Members (up to 10 per co-located event)
I would like to participate in a program committee – how do I sign up?
For KubeCon + CloudNativeCon Europe 2024, a program committee interest form will be available in mid-October. Should you wish to receive notification when the form is live, please contact us at email@example.com.
FAQ – Co-located Event Content
Will co-located events be live-streamed in 2024?
No, however, all CNCF-hosted events sessions are recorded and available on the CNCF YouTube page post-event.
Will virtual speakers be accepted?
Accepted co-located event speakers will be able to submit pre-recorded talks if they are not able to participate in person. Pre-recorded talks must be submitted 3-4 weeks prior to the event.
When can I submit a Proposal (CFP) for a KubeCon + CloudNativeCon Europe co-located event?
CFPs will launch by the end of October.
What content and/or topic areas are anticipated to be covered in 2024?
In 2023 CNCF-hosted Co-located events have included the following topics: Argo, Backstage, Cilium, Istio, App Development, Telco, Wasm, Observability, etc. See additional details about CNCF-Hosted Co-located events Europe 2023 in the Co-located events transparency report.
FAQ – Sponsorship
Why are sponsors needed for a CNCF-Hosted Co-located Event?
Community partners ensure that co-located events are financially sustainable. Sponsor support helps cover event hard costs, aids in consistent attendee registration fees year to year, and provides opportunities for sponsor companies to engage as a thought-leader in the community.
If I submit the proposal form, am I responsible for selling sponsorships?
No, community members/maintainers who submitted the proposal for the co-located event are not responsible for selling sponsorships. However, to ensure the event’s success, community members and/or maintainers who submitted the proposal are strongly encouraged to provide “warm leads” (i.e. introductions to qualified prospective sponsors) to support the sponsor sales process. Event staff are happy to work alongside the community to ensure we are targeting the correct folks to support the event’s success.
Who can we reach out to about sponsorship opportunities?
Please email firstname.lastname@example.org.