Welcome
We are excited to welcome you as a speaker for Open Source Summit Europe 2022. The event is happening both in person at the Convention Centre Dublin in Dublin, Ireland and virtually on Tuesday, September 13 – Friday, September 16, 2022.
Please click through the tabs on this page to access information.
Registration
Your registration serves as confirmation that you will be speaking, and you will need to register by Wednesday, July 20 2022. Please see your notification for the discount code.
If you have a co-speaker or panelists, please confirm with them before selecting your session format. All session presenters + panelists will need to align with the talk type delivery mode (i.e. for any session, a primary speaker cannot present in person with a co-speaker who can only speak virtually. Both speakers would need to present virtually).All speakers receive complimentary registration and any co-speakers or panelists can register using the same details provided above. If, after your talk is accepted, you add a speaker that was not included in your initial submission, that/those speaker(s) will not receive complimentary registration, but will receive a 40% discount off the prevailing registration rate. Please contact cfp@linuxfoundation.org for details.
Schedule, Timing + Speaker Profiles
The schedule will be announced Tuesday, July 12, and will be posted on our website using sched.com.
Most breakout sessions are 40 minutes in duration; lightning talks are 10 minutes in duration; and tutorials are 90 minutes in duration. Please view the schedule for your exact session time.
If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org. If you would like to make updates to your speaker profile on sched.com (biography, headshot, titles), send updates directly to cfp@linuxfoundation.org, so they can be integrated with the virtual platform.
Presentation Template & Slide Upload
All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Tuesday, August 23.
To upload slides:
An optional presentation template is available to download but is not required. Please see below for the various templates, and reach out to cfp@linuxfoundation.org if you need assistance or would like to request an additional format.
Platform & Specifications
We will be using the virtual platform Accelevents that will allow speakers to deliver content by pre-recorded talk. Accelevents is a virtual venue with multiple interactive areas that will enable attendees to move in and out of rooms like an in-person event, enjoy speaker content, and make personal connections.
Pre-recording Information
Virtual speakers will pre-record their talk, which will be played through the event platform, and will then join live for Q&A text chat with attendees.
Helpful Zoom Documents and How-to’s:
We have multiple options for uploading your pre-recorded presentation:
Virtual Speaker Q&A
As with physical events, interaction is essential to the success of virtual events & we are asking every virtual presenter to be available during their session for live Q&A via text chat. This will provide added value to the audience & create more of an ‘event’ experience. If you cannot join for Q+A, please email cfp@linuxfoundation.org so that we can update our records accordingly and let any attendees with questions know to contact you via the AccelEvents platform.
Lighting, Webcam and Microphone Best Practices
Best Practices for Lighting
- For best results, use natural light and supplement with additional light as needed.
- Keep natural light in front of you to avoid shadows. A bright window behind you can make you appear as a dark silhouette.
- Interior rooms with no natural light source may require additional targeted lighting, such as a ring light, to brighten the speaker’s face.
Best Practices for Webcams
- To ensure the speaker is looking directly at the audience, place the webcam at eye level.
- Avoid distracting backgrounds by checking the surroundings behind you to make sure there are no distracting colors or movement.
- Presenters should use chairs that are adjustable for height but do not swivel. Swiveling on camera creates a poor attendee experience and can be distracting.
Best Practices for Microphones
- Use external microphones whenever available, as microphones built into computers and cameras often have lower quality.
- An external microphone allows the speaker to place it in the optimal location for sound.
- Place the microphone close to the speaker’s mouth, but not in the camera view.
- Test audio levels in advance.
- Manage noise by turning off fans, phones, or speakers and keep ambient noise to a minimum.
- Do not touch the microphone while unmuted.
Dress Code
- There is no dress code for presentations, and we encourage you to be comfortable. That said, you must be aware that the Code of Conduct applies to this space, both in terms of what you show on camera and what you say. We ask that you be tasteful and considerate in choosing your clothing and surroundings. Keep in mind that we are a global community. Please refrain from wearing shirts with global brand logos that are not your own. Solid colors (not white) also work best instead of prints.
Tips to Keep Your Virtual Audience Engaged
- Learn the Content: Familiarity with the content allows a speaker to focus on presenting, rather than trying to remember the points to make. To minimize worry about forgetting elements of the presentation, include notes in your presentation file and have a printout of your script or talking points.
- Practice Makes Perfect: Speakers should practice their content delivery in the environment in which they will deliver it, such as in front of a computer. Presenting alone to a computer can be awkward at first. To make speakers more comfortable, ask colleagues, roommates, or family to sit in front so they can present to familiar faces.
- Understand the Tools: Speakers should understand and utilize the content options available to them, to maximize the effectiveness of the presentation technology. It’s important to know the basic functions of the software, e.g. how to advance slides, manage Q&A or chats, before the presentation.
- Speak Up: Check audio levels before presenting, but also make sure to breathe at regular intervals to speak audibly and clearly. Maintaining a clear, even tone throughout the presentation will allow the audience to hear it without adjusting their volume settings.
- Look at Your Camera: If presenting via video, remember, the webcam is your link to your audience. Make eye contact with the camera so it appears to the audience that you are speaking directly to them.
- Don’t Fear Mistakes: Humans make mistakes, even during presentations. Realize that flubs happen and they won’t derail your presentation – unless you let them. Just keep going in your planned presentation and remember, the audience is forgiving.
- Be Prepared: During the presentation, have a glass of water nearby to sip as needed. Also, keep handy a printout of your slides or notes in case you need to refer to them.
Additional Resources
- Web Presenting: Gear Tips + Enhancing Your Remote Studio
- 19 Video Presentation Tips to help you give a great presentation (even if you hate the way you look on camera)
- 9 Tips for Giving Engaging Virtual Presentations | This article gives 9 tips and within each tip has folks from the tech world giving their advice in a fun/relatable way.
- PACE Acronym for Virtual Presentations
- Checklist for Speakers | This article provides checklists applicable for speakers that are live streaming.
Inclusive Speaker Orientation Online Course
In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Code of Conduct
Please read, and abide, by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
Contact Us
If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.
