Co-located Event Speaker Guide

Thank you for speaking at a CNCF-hosted Co-located Event at KubeCon + CloudNativeCon Europe 2022, taking place 16 May or 17 May, at Feria Valencia in Valencia, Spain, and via Live-Stream on the MeetingPlay virtual platform.

This is the official event speaker guide for CNCF-hosted co-located event speakers presenting in-person in Valencia, Spain. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information (such as on-site details) as they become available. If you have any additional questions not covered by the speaker guide, please email the CNCF Co-located Events Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Monday, 11 April.

Please click through the tabs on this page to access information.

• Speaker Registration Deadline: Wednesday, 6 April
  You should have received registration information in your speaker notification email. Please email the CNCF Co-located Events Team if you need this information sent to you again.
• Travel Fund Request Deadline: Friday, 8 April
• Upload Bio + Headshot to Sched.com Deadline: Monday, 11 April

• Finalized Schedule Date:  Monday, 11 April
• AV Requests Due:  Monday, 11 April
• Presentation Upload to Sched Deadline: Friday, 6 May
• Event Dates: Monday, 16 May – Tuesday, 17 May

Please read and abide by our code of conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

Please be aware that anyone coming on site must be vaccinated against COVID-19. You can review detailed information on our Health + Safety page.

Your In-Person Speaker Registration serves as confirmation that you will be speaking with a deadline of Wednesday, 6 April.

You should have received registration details in your acceptance email. If you need this information sent to you again, please contact the CNCF Co-located Events Team. If you are not registered by 6 April, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. 

Any co-speakers or panelists that are part of the original CFP submission will also receive complimentary registration to the co-located event (this does not include registration to KubeCon + CloudNativeCon that needs to be purchased separately). Please contact the CNCF Co-located Events Team for details. 

• Nicolette Oliaro 
  • GitOpsCon Europe hosted by CNCF
  • Cloud Native eBPF Day Europe hosted by CNCF
  • Cloud Native SecurityCon Europe hosted by CNCF
  • KnativeCon Europe hosted by CNCF
  • Kubernetes Batch + HPC Day Europe hosted by CNCF
  • ServiceMeshCon Europe hosted by CNCF
• Liz Lonsbrough
  • Kubernetes on Edge Day Europe hosted by CNCF
  • Cloud Native Telco Day Europe hosted by CNCF
  • Kubernets AI Day Europe hosted by CNCF + CDF
• Sheri Twambly
  • Cloud Native Wasm Day Europe hosted by CNCF
  • FluentCon Europe hosted by CNCF
  • PrometheusDay Europe hosted by CNCF

If you require a visa letter, please register for the event, and then complete the visa letter request form.

If you requested travel funding as a part of your proposal and have not submitted your request, please do so as soon as possible. You can access the form here. The deadline for travel funding applications is Friday, 8 April.

Note: Talk acceptance does not guarantee travel funding.

The schedule will be announced on Wednesday, 23 March, and will be posted on our website using Sched.com.

IMPORTANT NOTE: Timing of sessions, and room locations, are subject to change through Monday, 11 April.

Session Timing (refer to your respective co-located event schedule for your session’s duration):

• Lightning Talks are 5 or 10-minutes in duration (no Q&A)
• Full-length sessions are 40-30 minutes in duration (including 10-min Live Q&A)
• Panel Discussions are 40-minutes in duration (including 10-15-min Live Q&A)
• Workshops/Tutorials are 75 – 120 minutes in duration (including 15-min Live Q&A)

Once your respective co-located event schedule is announced, we’d appreciate you spreading the word about the event. Please see the Co-located Event Speaker Marketing Toolkit for sample tweet, email contet, graphics & more!

Note: If you’d like to get the “short link” to your session this can be found on your session’s Sched.com page, just below the title, to the left of the “Tweet” and “Share” buttons.

Please note the following technical requirements:

• All speakers must supply their own computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones; panelists will each receive their own microphones.
• If you require any additional AV, please email the CNCF Co-located Events Team with those needs by Monday, 11 April. CNCF will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Virtual speakers* will pre-record their talks, which will be played through the event platform, and will then join text-based Q+A with attendees on the event’s slack channel. (*Virtual speakers must be pre-approved)

Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar. The recording should show your slides/screen as well as your presentation using a picture-in-picture style format.

Ensure you have stable internet access. A hardwired connection is preferable for your recording. If a hardwired connection is not available, turn devices off that could affect your connectivity during your presentation, and make sure that anyone else in the house is not on devices and/or consuming bandwidth.

The video requirements are as follows:

• Video Codec: h.264 (MUST)
• Video File Format: MP4 (MUST)
• Resolution: 1920×1080 (MAXIMUM)
• What Frame Rate: 29.97 (MAXIMUM)
• What Bitrate settings: 3mbps to 4mbps (NO LARGER THAN)
• What audio codec: AAC @ 256k (NO HIGHER THAN)
• Audio File Format: MP3 (MUST)
• Size Limit for final output? 1.5GB per 60 min (MAXIMUM)
• Files must be no larger than 1.5gb per 1hr of video. If we receive larger files, we will compress them to the size specs we require.

We have multiple options for uploading your pre-recorded presentation:

• Add your recording directly into the Google folders (please email the CNCF Co-located Events Team to confirm we received your file)
• Share your file with the CNCF Co-located Events Team (link to CNCFColocatedEvents@cncf.io)
• Or let us know if you have an alternate method (DropBox, file sharing service, etc.)

Before sharing, you should save your presentation file in the following format: Naming Format: SessionTitle_YourName_Dateofsession_version#
Example: How_to_share_video_files_JohnSmith_50621_v1.mp4

In order to mitigate technical risks, we are not allowing speakers to present a virtual talk live. If you have been approved as a virtual speaker, you must upload the recording by Friday, April 22 at 23:59 Pacific Standard Time. This is a hard deadline. If you cannot meet this deadline we may have to cancel your session.

Please be aware that you should arrive at your room no later than 15-minutes before your session begins and visit the AV booth to ensure you get both audio and laptop setup before your talk is scheduled to begin. 

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, 6 May.

To upload slides:

• Log in to your speaker profile through Sched.com or via the mobile site
• On the top of the page click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

We have also designed an optional PowerPoint template for our speakers. Use of this template is not required but we welcome you to use it for your convenience. Please note that your presentation slides should be uploaded in PDF-format to Sched.com and must be formatted in 16:9 with a 50MB size limit:

• Cloud Native eBPF Day Europe
• CloudNativeSecurityCon Europe
• Cloud Native Telco Day Europe
• Cloud Native Wasm Day Europe
• FluentCon Europe
• GitOpsCon Europe
• KnativeCon Europe
• Kubernetes Batch + HPC Day Europe
• Kubernetes AI Day Europe
• Kubernetes on Edge Day Europe
• PrometheusDay Europe
• ServiceMeshCon Europe

Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.Use of any trademark or logo is subject to the trademark policy available at https://www.linuxfoundation.org/trademark-usage.  If you have any questions about trademarked logos, please email info@cncf.io.

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

If you have any other platform, speaker, or schedule-related questions, please contact the CNCF Co-located Events Team.