CNCF-hosted
Co-located Event Speaker Guide

Thank you for speaking at our CNCF-hosted Co-located Events Europe 2024 taking place 19 March. This event is happening in person at Paris Expo Porte De Versailles in Paris, France.

Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information as they are available. If you have any questions, please email the CNCF-hosted Co-located Event Content Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Wednesday, 28 February.

• Schedule Announcement: Wednesday, 10 January
• Travel Fund Request Deadline*: Monday, 22 January
• Speaker Registration Deadline: ​​Wednesday, 24 January
  • Register here and select the In-Person Co-Located Event Speaker Registration type
  • You should have received your registration voucher code in your notification email. Please reach out to the CNCF-Hosted Co-located Event Content Team if you need this again to register.
• Confirm session and speaker details are correct in Sched.com: Friday, 26 January
• AV Requests Due: Friday, 16 February
• Finalized Schedule Date: Monday, 19 February
• Upload Presentation Slides: Wednesday, 13 March

*If you are not being assisted or sponsored by a company or organization, and would be otherwise unable to attend for financial reasons, you may apply for travel funding. Please note that by applying, funding is not guaranteed. If awarded, certain conditions will apply.

Please review the sections below to find more information about the above dates and deadlines.

Registration

To confirm your participation and secure your speaking slot, it’s important to complete your registration Wednesday, 24 January using the details you received in your notification email. If you require this information again, please reach out to the CNCF-Hosted Co-located Event Content Team. Failure to register by the deadline may result in your slot being given to someone on our waitlist.

Complimentary registration is also extended to co-speakers or panelists from the original CFP submission. Please ensure their participation format aligns with yours before registering. For example, you cannot present in person if your co-speaker can only participate virtually.

If you’re attending the event in person, please review our Health + Safety page. Remember to check for updates as the event approaches.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Speaker Travel Funding

If you are not being assisted or sponsored by a company or organization and would be otherwise unable to attend for financial reasons, you may apply for travel funding. The deadline for travel funding applications is Monday, 22 January

Note: Talk acceptance does not guarantee travel funding.

Venue

This year’s event will take place at Paris Expo Porte de Versailles located at 1 Place de la Porte de Versailles, 75015 Paris, France

Hotel Details

We have several discounted room blocks that we invite you to view on our Venue + Travel page. Rooms may sell out in advance of the room block close date, so we encourage you to book early to secure a room at the conference rate.

The schedule will be announced on Wednesday, 10 January and will be posted on our website using Sched.com.

IMPORTANT NOTE: The timing of sessions is subject to change through Wednesday, 28 February. Please note the following durations for session formats.

• Lightning talks: 5 minutes with no Q+A
• Sessions: 25 minutes inclusive of Q+A
• Panels: 25-35 minutes inclusive of Q+A (Check schedule for your exact timing).

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact the CNCF-hosted Co-located Event Content Team.

Please note the following technical requirements:

• All speakers must supply their own computers and HDMI adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (1) microphone for each speaker or panelist.
• If you require any additional AV, please email the CNCF-Hosted Co-located Event Content Team by Friday, 16 February. Our team will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are encouraged to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Wednesday, 13 March.

To upload slides:

• Log in to your speaker profile through Sched.com or via the mobile site
• On the top of the page click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

Branded Powerpoint

We designed optional PowerPoint templates for our speakers. Use of these templates are not required but we do welcome you to use it for your convenience.

• AppDeveloperCon Template
• ArgoCon Template
• BackstageCon Template
• Cilium + eBPF Day Template
• Cloud Native AI Day Template
• Cloud Native StartupFest Template
• Cloud Native Wasm Day Template
• Data on Kubernetes Day Template
• Istio Day Template
• Kubeflow Summit Template
• Kubernetes on Edge Day Template
• Multi-TenancyCon Template
• Observability Day Template
• OpenTofu Day Template
• Platform Engineering Day Template
• ThanosCon Template

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our code of conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

Uploading your pre-record

We will not have virtual live or pre-recorded presentations during the event, however, if your session is approved we can include a recording of the talk in the post-production process on the CNCF YouTube channel. If you’re not able to present in-person and would like to submit a pre-recorded session, please reach out to the CNCF-hosted Co-located Events Content Team by Wednesday, 7 February.

• Add your recording directly into the Google folder
• Share your file directly with the CNCF-hosted Co-located Event Content Team
• Or let us know if you have an alternate method (DropBox, WeTransfer, etc.)

Before sharing, you should save your presentation file in following format:

Naming Format: SessionTitle_YourName_version# (Example: My_Co-located Event_Video_JohnSmith_v1.mp4)

In order to mitigate technical risks, we are not allowing speakers to present their talk live. You must upload the recording by Sunday, 3 March by 11:59 PM EST. This is a hard deadline. If you cannot meet this deadline we may have to cancel your session.

Pre-recording requirements and information

• Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar.
• The recording should show your slides/screen as well as you presenting using a picture-in-picture format. 
• Ensure you have stable internet access. A hardwired connection is preferable, but if that is not available, turn devices off that could affect your connectivity during your presentation, and make sure that anyone else in the house is not on devices and/or consuming bandwidth.
• If you need assistance with your pre-recorded talk, please contact the CNCF-hosted Co-located Event Content Team for additional information.

The video requirements are as follows:

• Video Codec: h.264 (MUST) 
• Video File Format: MP4 (MUST) 
• Resolution: 1920×1080 (MAXIMUM) 
• What Frame Rate: 29.97 (MAXIMUM) 
• What Bitrate settings: 3mbps to 4mbps (NO LARGER THAN) 
• What audio codec: AAC @ 256k (NO HIGHER THAN) 
• Audio File Format: MP3 (MUST) 
• Size Limit for final output? 1.5GB per 60 min (MAXIMUM)
• Files must be no larger than 1.5GB per 1-hour of video. If we receive larger files, we will compress them to the size specs we require.

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF-Hosted Co-located Event Team.